Payroll Specialist - Multi-Company/Multi-State

Stabbert Maritime Management•Seattle, WA

10d•Hybrid

About The Position

Stabbert Maritime is a Seattle-based maritime company with operations in Seattle and Anacortes. We own and operate a worldwide fleet of vessels, providing specialized maritime solutions to clients across offshore, research, and industrial sectors. Our success is built on technical excellence, strong client partnerships, and a deep respect for our Vessels, Crew, and Customers. We are seeking an experienced Payroll Specialist to join our Finance Team. This role runs weekly and biweekly payrolls for our shipyards, vessel operating companies, and administrative staff, and owns the accuracy of payroll, bonuses, and deductions along with the related journal entries and account reconciliations. Working closely with the Accounting and HR teams, the Payroll Specialist also supports general accounting activities and plays a key role in improving our payroll processes and systems. The ideal candidate has run payroll across multiple entities, has led or supported at least one payroll implementation, and works independently with a high degree of accuracy and discretion.

Requirements

Bachelor’s Degree in accounting, finance, or related field with previous 3 year’s experience in multi-entity organization, ideally in the maritime, construction, or manufacturing industry
Strong analytical and problem-solving skills to identify and resolve discrepancies
Technologically savvy with excellent Microsoft Excel skills and experience with Quickbooks Enterprise software
Must have led or supported at least one payroll implementation in your career; more than one preferred
Exceptional attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
High level of integrity and discretion
Strong written and oral communicator
Maintain strict confidentiality of payroll, compensation, and employee personal information.
Work independently and exercise sound judgment with minimal direct supervision.
Work adjusted hours as needed to meet payroll deadlines and month-end close.
Maintain a reliable, secure remote work setup with high-speed internet.
Comply with all company policies, including data security and confidentiality requirements.

Nice To Haves

Certified Payroll Professional or Payroll Compliance Practitioner credentials are beneficial
Knowledge of maritime (day rate) or project-based payroll a plus
Experience with Paylocity preferred
more than one payroll implementation preferred

Responsibilities

Process weekly and biweekly payrolls for shipyards, vessel operating companies, and administrative staff, including crew and onshore wages, salaries, and benefits.
Ensure accurate calculation of payroll, bonuses, deductions, taxes, and direct deposits.
Serve as the primary payroll expert, partnering closely with the Accounting and HR teams.
Prepare payroll journal entries and reconcile payroll, payroll tax, and benefit-related accounts.
Perform monthly reconciliation of accounts.
Post general journal transactions, including intercompany funding transfers.
Review general ledger accounts for proper recording of transactions and correct as needed.
Assist in preparing preliminary drafts of financial statements.
Play a key role in process improvements by developing new or improving existing processes and technology to create greater efficiencies.
Support AR, AP, and purchasing roles as needed.
Perform other related duties as assigned.