Payroll Specialist

Pason•Calgary, AB

65d

About The Position

Pason is seeking a temporary Payroll Specialist to join the HR team for a 16-month term. Reporting to the Manager, Human Resources, Canada, you will be the sole administrator of salary and hourly payroll for 400+ employees across multiple provinces and 2 different companies.

Requirements

Experience and working knowledge of payroll systems (UKG experience would be an asset)
Understanding of Employment Standards in across Canada
Deep understanding of Canadian payroll tax laws and regulations
Attention to detail, especially in documentation and data entry
Excellent organizational and time management skills
Ability to deal with sensitive situations
Solid experience with MS Word and Excel software
Ability to adapt and learn new processes quickly
Deadline driven
A minimum of 5 years of previous experience in payroll administration, preferably as a sole administrator
Payroll Certification (National Payroll Institute) is essential

Responsibilities

Manage end‑to‑end payroll processing for salaried and hourly employees on a semi‑monthly cycle, ensuring accuracy in earnings, deductions, benefits, and statutory requirements
Process long‑term incentive payouts, annual bonuses, and off‑cycle payments, ensuring appropriate approvals, tax treatments, and documentation
Ensure timely and accurate entry and maintenance of employee data (new hires, transfers, promotions, salary changes, leaves, terminations) while maintaining data integrity across payroll systems
Process quarterly director fee payments, including calculations, tax treatments, and reporting
Oversee the submission and validation of project timesheets for SR&ED reporting, ensuring documentation meets compliance standards
Prepare and reconcile payroll reports (payroll journals, cost allocations, general ledger entries) and support month‑end and quarter‑end close in collaboration with Finance
Reconcile and remit all statutory deductions (CPP, EI, tax) and other required remittances to CRA in accordance with federal and provincial guidelines
Complete all year‑end activities, including T4 preparation and distribution, ROEs, and year‑end reconciliations for employees and directors
Participate in quarterly and annual payroll audits, providing documentation, explaining variances, and implementing corrective actions
Maintain internal controls, documentation, and audit trails for all payroll processes to ensure compliance with internal policies and external regulations
Administer WCB reporting and premium remittances, reconcile premiums, manage rate changes, and support WCB audits as needed
Administer monthly reconciliation of benefit amounts for all employees
Provide monthly, quarterly, and annual reconciliation of payroll‑related liability accounts with accurate supporting documentation
Collaborate with HR, Finance, external auditors, and government agencies to ensure payroll practices align with regulatory requirements and organizational policies
Provide timely support, expertise, and guidance to internal stakeholders on payroll‑related inquiries, processes, and best practices