Payroll Specialist (Onsite) – Phoenix, AZ

Verde Clean•Phoenix, AZ

47d•Onsite

About The Position

We are seeking a detail-oriented and experienced Payroll Specialist to join our team in Phoenix, AZ. This is a fully onsite role responsible for processing payroll for approximately 450 employees across multiple states, with a strong emphasis on California payroll compliance. The ideal candidate is highly organized, deadline-driven, and well-versed in complex multi-state payroll regulations, particularly California wage and hour laws.

Requirements

2–5 years of payroll processing experience, including multi-state payroll
Strong, working knowledge of California payroll laws and regulations (overtime rules, final pay, wage statements, meal/rest premiums, etc.)
Experience processing payroll for 300+ employees
Proficiency with ADP-Workforce Now
Strong Excel skills including pivot tables, VLOOKUP, and data reconciliation
High degree of accuracy, attention to detail, and ability to meet strict payroll deadlines
Ability to handle sensitive and confidential employee information with discretion

Nice To Haves

Associate's or Bachelor's degree in Accounting, Business, Finance, or related field
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
Experience in industries with hourly/non-exempt workforces (facilities services, janitorial, construction, hospitality, or similar)

Responsibilities

Process accurate and timely bi-weekly payroll for approximately 450 employees across multiple states (exempt and non-exempt)
Ensure compliance with federal, state, and local payroll regulations, with particular expertise in California wage and hour laws (overtime, meal & rest premiums, split shift pay, reporting time pay, final pay requirements, etc.)
Review and reconcile timekeeping data, ensuring accuracy before each payroll run
Process off-cycle payroll runs, manual checks, and termination pay in accordance with applicable state deadlines
Administer garnishments, levies, child support orders, and other payroll deductions accurately and on time
Maintain up-to-date knowledge of California Labor Code requirements including PAGA exposure, itemized wage statement requirements (CA Labor Code 226), and pay stub accuracy
Manage payroll tax filings and registrations across multiple states
Ensure compliance with CA pay frequency rules, final pay laws, PTO payout requirements, and sick leave accruals
Support multi-state new hire reporting and unemployment insurance filings
Maintain accurate payroll records, employee pay data, and payroll history in HRIS/payroll system
Respond to employee payroll inquiries in a timely and professional manner
Coordinate year-end payroll processes including W-2 preparation and distribution
Support internal and external payroll audits, General Liability Insurance audits, and Workers Compensation Insurance audits
Maintain and optimize payroll system configurations to align with company policies and compliance requirements
Identify and recommend improvements to payroll processes and internal controls
Collaborate with HR, Finance, and Operations to ensure accurate employee data and seamless payroll processing