Payroll Operations Manager - Remote (San Francisco, CA)
About The Position
At OneDigital, we are on a mission to help people do their best work and live their best lives. We are looking for a Payroll Specialist who will be responsible for executing accurate payroll processing, compliance audits, and process improvement. This role requires sharp attention to detail, a drive for process enhancement, and a dedication to providing exceptional customer service to employees. This role serves as an integral extension of the HR team, contributing expertise in tax audit processes, technical proficiency in payroll operations, and a comprehensive understanding of the entire payroll processing lifecycle. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.
Requirements
- Working knowledge of payroll processing, taxes, compliance, and auditing.
- Demonstrated ability to improve processes and diagnose problems.
- Experience with Microsoft Office (Word, Excel and PowerPoint).
- Experience in providing quality customer service required.
- 5-7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions.
- Must be eligible to work in the United States without the need for work visa or residency sponsorship.
Nice To Haves
- Bachelor’s degree in human resources or related field preferred.
Responsibilities
- Independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments.
- All aspects of payroll, with activities that include payroll processing; tax set up and compliance; payroll configuration within HRIS; reporting; and compliance auditing.
- Playing a crucial role in system conversions and implementations related to payroll and time and attendance.
- Coordinating 401(k) contribution/HSA submission processes by inputting accurate data into vendor portals.
- Auditing and reviewing benefit deductions. Reconciling against election and enrollment information in carrier sites to ensure that employees have the appropriate deductions being deferred.
- Improving processes and diagnosing problems.
- Preparing manual payments when required.
- Ensuring compliance with federal, state and local wage and hour laws.
- Reviewing timesheets and time off requests and addressing any discrepancies.
- Ensuring timely and precise submission, conducting thorough verification for compliance.
- Proactively addressing discrepancies to uphold program integrity.
- Identifying areas for improvement in payroll and benefits processes and recommending best practices.
- Collaborating with HR and finance teams to address identified issues and optimize operations, ensuring effective implementation and maintenance of agreed-upon solutions within the organization.
- Ensuring that tax setups are compliant and updated with employee changes.
- Completing monthly and quarterly audits (401k, benefits, payroll, etc.).
- Reviewing paper mail items, updating relevant information as needed, and forwarding to appropriate teams as required.
- Periodically assisting with generalist responsibilities (benefits admin, onboarding, offboarding etc..) when coverage is needed to ensure a superior level of client service.
- Other responsibilities, initiatives and projects as required.
Benefits
- health, wellbeing, retirement, and other financial benefits
- paid time off
- overtime pay for non-exempt employees
- robust learning and development programs
- reimbursement of job-related expenses per the company policy
- employee perks and discounts
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
