Payroll Specialist

Lap of Love•Lutz, FL

3d•Remote

About The Position

Lap of Love is a national practice dedicated exclusively to in-home end-of-life care for pets. We believe all pets and their families deserve the most compassionate and supportive end-of-life experience. Our veterinarians help pets and their parents with quality of life assessments, pain and anxiety management, end-of-life consultations, and peaceful euthanasia in the comfort of their pet’s favorite place – home. Lap of Love Veterinary Hospice, headquartered in Lutz, FL., seeks to add a key member to its growing team by employing a dynamic Payroll Specialist to support our Accounting and Finance department. This individual will play an instrumental role in Lap of Love’s day-to-day operations by processing payroll for multiple entities while providing support for payroll related processes. This individual will also understand payroll cycle accounting and the relationship to month end close, journal entries, and accruals. An ideal Payroll Specialist candidate will be proficient in multi-state and multi-company payroll concepts such as differentiation of regular, overtime, international, and paid time off hours.

Requirements

At least 2 years experience in processing payroll for a multi-state organization required
Advanced skills in Excel including Pivot Tables, V-Lookups, and importing and exporting data required
Knowledge and experience with Paylocity and/or Dayforce preferred
Strong knowledge of payroll regulations and compliance laws and policies
Strong organizational skills with high attention to detail
Excellent attention to detail and analytical abilities
Strong and professional interpersonal skills
Strong ethics and a high level of personal and professional integrity
Excellent follow-up skills
Top notch oral and written communication skills
Ability to handle multiple tasks with limited supervision
Able to multitask effectively
Ability to work in a fast-paced, rapidly changing environment
Proficiency using Microsoft Office 365
Able to sit for prolonged periods of time of up to 8 hours per day
Able to frequently communicate by telephone and through use of computer technologies, including but not limited to email and video conferencing
Possess manual dexterity, fine motor skills, and the ability to operate a computer, read a computer screen and type on a keyboard for prolonged periods of time of up to 8 hours per day
Able to multitask using multiple computer tabs/platforms while engaging in conversation
Average or above average working knowledge of computers, email, video conferencing technologies, and digital medical records
Able to quickly learn custom software and other programs, such as Zoom, Sunshine, and Google Suite
Average or above average working knowledge of the internet and scheduling and communications applications and software, such as Gmail, Google Calendar, and web-based communication platforms
Access to reliable and secure internet
Maintain confidentiality of all employee and business information
Comply with all applicable laws, regulations, policies, procedures, and guidelines

Responsibilities

Assist in full cycle accounting - journal entries, month end close
Process semi-monthly and weekly payroll for multiple entities
Compute monthly and quarterly bonuses for multiple entities
Compile all payroll data ensuring deductions for benefits, taxes, garnishments, etc
Process involuntary deductions such as: child support orders, garnishments and tax levies
Resolve or escalate payroll issues to ensure timely processing and verify compliance with applicable state, federal, and local laws as well as regulatory reporting guidelines
Prepare, generate and print checks and direct deposit advice
Scan, file and maintain all payroll documentation and employees’ payroll records
Complete requests for wage and employment verifications
Create, develop, and update payroll training materials, presentations, and literature
Assist with implementing changes, streamlining processes, and process improvements
Create and design associated spreadsheets
Maintain PTO policies, balances, accruals, and assist in PTO audits