Payroll Specialist II

TD•Toronto, ON

3d•Onsite

About The Position

The HR Corporate Transformation & Operations department provides centralized operational support to a diverse group of 75,000 active and 20,000 retired colleagues. The team is committed to delivering flexible and scalable services in a fast-paced, dynamic environment, focusing on continuous process improvement and innovation to enhance the colleague experience. Team members are geographically diverse, located in Toronto, Markham, Montreal, and London. This position leads a team in performing payroll activities, coordinating daily deliverables, and ensuring deadlines are met accurately and on time. It involves liaison with the Year-end Payroll Manager and Payroll Team for deliverables and updates, and collaboration with business partners on new initiatives through implementation phases. Responsibilities include balancing year-end tax slips, completing government filings in compliance with CRA, Revenu Quebec, and IRS regulations, distributing various tax slips and forms, reconciling and maintaining regulatory compliance across Canadian and US jurisdictions, supporting expatriate and globally mobile employee payroll, participating in audits, managing Board of Directors' payrolls, identifying and preparing POIs for retirees, reviewing and correcting taxes, and responding to employee inquiries via Helpdesk cases.

Requirements

Payroll Compliance Practitioner Designation, (or working on completion) PCP
Strong knowledge of Canadian Federal/Provincial and U.S. regulatory and legislative requirements related to payroll (Canada Revenue Agency/ Revenu Quebec/IRS)
A sound knowledge of Workday, as well as the principals of Resolution Management, and the principals of the Data Integrity Reconciliation
Strong excel skills
Strong communication skills
Strong analytical skills

Responsibilities

Balancing of all year-end tax slips and completion of year-end government filings in compliance with CRA, Revenu Quebec and IRS regulations
Distribution of T4, RL1, T4A, RL2, NR4, RCA, 1042-S, 1099-R government tax slips and the T2200 and TP64-3 forms
Reconciliation and maintenance of regulatory compliance across Canadian and US jurisdictions
Support of all expatriates and globally mobile employee payroll activities
Participation in both internal and external audits
Customized payroll and year-end tax slip support for the CEO and Senior Executive Team
Managing end to end Board of Directors’ payrolls
Identifying, reviewing, and preparing POIs for the Group 1-8 retirees
Reviewing and correcting taxes from the Retiree Demographic report and the US Tax Data Query
Respond to employee enquiries through Helpdesk cases
Ensuring the integrity of the Workday data through balancing tax slip boxes after each pay cycle, including weekly, biweekly, semimonthly, monthly and quarterly
Preparation of manual tax slips, including 102 Regulation requirements for cross-boarder commuters from the US
Preparation of amended tax slips, including the submission to government agencies
Support with all payroll accounting year-end payroll data to ensure they are recorded and processed accurately
Assist in the creation and implementation of new pay components, including testing and validation in test and production environments
Administration Board of Director's quarterly fees, RSU payments
Action variance and exemption reports to correct all data integrity errors to ensure the accuracy of the year-end tax slips
Process of POI (retirees) Group 1-8 balancing and uploads
Preform processes and functions for expatriate payroll
Support the processing of shadow payrolls
Provide accurate and timely resolutions to inquiries from our internal and external business partners
Review and validate the accuracy of our annual PIER reports from CRA and RQ
Process, specific payments both manual off cycles and using WD EIB templates
Process cheque reversals and other yearend adjustments resulting from data integrity
Collaborate with internal stakeholders to resolve payroll discrepancies and improve operational efficiencies
Cross train and job shadow with YE Team to increase knowledge and support during critical periods throughout the year
Provide payroll data information to various business partners
Participate in ad hoc requests and or projects