Payroll Specialist II

Educational Service District 112 • ESD 112 - Vancouver Campus, WA

7d • Onsite

About The Position

Under the general supervision of the Payroll Manager, the Payroll Specialist II is responsible for providing payroll services for ESD112, its programs, and contracted school districts. This position is Full-Time, Year Round, and requires regular attendance. A complete application requires work history for the past 10 years, contact information for at least three professional references, a cover letter expressing interest, and a resume reflecting the work experience listed on the application.

Requirements

• High School Diploma or GED.
• Experience on computerized payroll system for a medium to large payroll (>350).
• Skilled in use of Microsoft Excel for analysis and reporting.
• Regular attendance required.

Nice To Haves

• Associate's degree in Accounting or Business Management.
• Experience processing payroll for a Washington government agency (DRS experience).
• Experience working in a school district or ESD and ability to utilize Skyward software.

Responsibilities

• Calculate, prepare and generate monthly and bi-monthly payrolls utilizing Skyward software.
• Process direct deposit of payroll (ACH) and physical warrants.
• Prepare and process sick leave buyback, VEBA cash outs, vacation cash-outs, or other special payment requests.
• Reconcile W-2 and ACA data.
• Prepare and process annual W-2s.
• Review and manage reconciliations of time reports & leave, primarily in electronic spreadsheet system, but including paper timesheets.
• Ensure interface between timekeeping system(s) and payroll system is consistent and accurate.
• Manage and reconcile assigned vendor/tax payable duties, including state & federal taxes, vendor payables for annuities, DRS (retirement), unemployment, workers' compensation, and health benefits.
• Prepare and reconcile monthly deposits/reports, including quarterly reports for unemployment, workers' compensation, and federal and state taxes.
• Create, prepare and generate payroll reports using Skyward software and Excel spreadsheets.
• Maintain and update W-4s, payroll procedures and payroll forms.
• Ensure employee salaries, benefits, and assignments agree to HR salary/benefit worksheets.
• Maintain record keeping and filing procedures in compliance with state and agency guidelines.
• Implement system improvements as identified and released by WSIPC and changes required by regulation and/or policy changes.
• Provide payroll processing services to Districts contracting for payroll processing services, as applicable to the contractual agreement.
• Acquire & apply knowledge to manage unique processing requirements for assigned Districts (i.e., unions, health benefits, CBAs, etc.).
• Maintain positive working relationship with District business office staff and manage the delivery of services.
• Resolve issues that arise from payroll processing.
• Respond to written, telephone, and walk-in inquiries on a timely basis.
• Attend payroll trainings and assist in providing payroll-related training.
• Maintain confidentiality.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED