Payroll Specialist I
Humboldt Unified School District•Prescott Valley, AZ
•Onsite
About The Position
Collaborates with Payroll Specialist II in the operation of the department. Oversees requests from the Superintendent of School, Director of Finance, Director of Human Resources, Director of Federal Programs and campus Principals with regard to sensitive confidential payroll data as requested. Verifies the bi-weekly processing of payroll. Oversee payroll department procedures to insure accuracy in processing and adherence to generally accepted payroll standards.
Requirements
- High School diploma or equivalent
- 2-3 year previous payroll experience
- Experience with automated payroll/HR systems
- Any equivalent combination of training, education and experience that meets minimum requirements
- Criminal justice/Fingerprint clearance
- Demonstrated general proficiency in computer programs such as Microsoft Excel, Word, Google Suite and job specific computer programs
Responsibilities
- Track all sick, vacation and personal leaves taken in district substitute system
- File all payroll and insurance paperwork into employee files
- Support or substitute for Payroll Coordinator when necessary
- Verifies payroll data and leave plan against contractual salary placement.
- Verifies all required employment documents, including paperwork for new, existing, and exiting employees.
- Computes a variety of information related to payroll vouchers.
- Executes and monitors payroll calculation programs; reconciles and posts data to payroll records
- Balances and reconciles the payroll changes for accuracy
- Performs balance of contract calculations for resigning employees.
- Reviews timesheet posting with the Payroll Coordinator for completeness and accuracy
- Reconciles transactions for overpayments, reversals, and voids
- Process various irregular payments, such as supplemental pays, Prop 301, stipends, sick leave payouts
- Sort and distribute employee checks
- Process vendor checks, make tax payments and transmit direct deposits
- Interfaces with District employees regarding payroll inquiries
- Investigates employee information for County, Federal, and State and other agencies related to garnishments, tax-sheltered annuities, child-support payments, tax levies, employment earnings, retirement, wages lost
- Compiles data and prepares quarterly and year-end reports, e.g. W-2’s, Federal Tax 941 Filing, AZ State A-1 Tax Filing, AZ State New Hire Reports, U.S. Labor Reporting
- Performs Ending Payroll Verifications, Check Member Eligibility, Bi-weekly Reporting with the Arizona State Retirement System
- Monitors employee tax credit donations and generates end-of-year tax credit receipts to donors.
- Performs bi-weekly and monthly (TSA) Tax Sheltered Annuities reporting
- Completes loan Verification of Employments when needed for employees
- Enters leaves in Timeclock for employees when needed
- Maintains employee payroll records such as tax forms, direct deposit requests, retirement numbers, verifying changes in salaries and employment status
- Enters all employee timesheets for class coverages, athletics, special projects and supplementals
- Uploads spreadsheets for Bonuses, Results Based Funding or Special Projects
- Verifies distributes and answers inquiries regarding employee W2 Forms and paychecks
- Informs employees with pertinent information through bi-weekly newsletters
- Helps with front desk coverage as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
