Payroll Specialist/HR Coordinator

Brandywine Realty Trust•Philadelphia, PA

17h

About The Position

As a Payroll Specialist/HR Coordinator, the primary function of this position is to handle all processes related to the payroll function, including accurate and timely processing of multiple payroll schedules, ownership of the payroll and compensation modules in the HRIS platform, and compliance. Additionally, you will assist in a variety of HR functions, including reporting, invoice processing, and administrative duties. Your role will be crucial in fostering a positive work environment and ensuring that the company’s HR operations run smoothly.

Requirements

Minimum 2-4 years of payroll administration and a general understanding of the Human Resources function
Proficiency in ADP Workforce Now required
Thorough understanding of payroll processes, tax regulations, and employment laws
High attention to detail and accuracy
Ability to regularly handle confidential information
Mid-to-advanced skills in Microsoft Office suite – specifically Excel
Strong organizational and time management skills
Track record of building strong relationships across all levels of an organization
Attention to quality in all aspects of position responsibilities

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, or related field preferred
Experience working for a publicly traded company strongly preferred
PHR or SHRM-CP or payroll-based certification a plus

Responsibilities

Process regular and off-cycle payroll, ensuring accuracy and compliance with company policies and legal requirements.
Manage payroll data including new hires, terminations, promotions, and other changes.
Perform account reconciliations, timely resolution of payroll discrepancies, and address employee payroll inquiries.
Maintain and update payroll records and ensure timely and accurate tax filings.
Ensure accurate dissemination of information to 3rd party vendors, such as 401(k) contributions, ESPP deductions, etc.
Oversee all aspects of system administration for payroll system (including payroll, time & attendance, tax compliance, and reporting) and serve as primary contact with vendor.
Prepare and post all payroll-related journal entries.
Ensure compliance with federal, state, and local employment laws and regulations.
Prepare and submit required reports to external auditors, government agencies and internal stakeholders.
Assist in recruiting efforts by posting open positions, processing requisition paperwork, and scheduling interviews.
Address employee concerns and resolve issues in a timely and effective manner.
Support performance management processes, including performance reviews and disciplinary actions.
Maintain employee records, prepare internal HR forms, update HR databases, and assist in the preparation of HR reports.
Participate in ad hoc projects, including policy development, employee engagement activities, learning & development, and reporting.
Process department invoices, assist in execution of semi-annual Foundations orientation program, assist with ad hoc assignments as needed.
Other duties as assigned