HR/PAYROLL COORDINATOR

County of Elmore•Mountain Home, ID

11h•Onsite

About The Position

The principal function of an employee in this class is to serve as support for human resource and payroll functions for Elmore County. The HR/Payroll Coordinator is primarily responsible for supporting all payroll and benefit functions within Elmore County, including running payroll on designated weeks, or during absences of the primary payroll coordinator. Additionally, this position assists in all HR functions including recruitment, policy writing, training, and human resource correspondence. The work is performed under the general direction the Human Resources Director with some leeway granted for the use of individual judgment and initiative. The nature of the work requires the employee to be detail-oriented and time sensitive to mandated deadlines in payroll processing, human resources, state and federal reporting; The principal duties of this class are performed in a general office environment.

Requirements

Applicable federal and state laws and regulations pertaining to payroll administration
Principles and procedures of payroll processing and governmental accounting
Customer service principles and procedures
The various state retirement system policies and procedures, and their differences
Principles and procedures of financial record keeping and reporting and accounts payable accounting
Operation of standard office equipment and a personal computer and job-related software applications for word processing, spreadsheets, and other required applications.
Handle confidential employee and administrative information with tact and discretion
Make mathematical computations rapidly and accurately, manually or on office equipment
Understand and apply the County's budgeting process for payroll and benefit issues
Communicate effectively and maintain working relationships with other employees, supervisory personnel and the public
Organize work and establish personal priorities to meet mandated deadlines for payroll processing and reporting
Understand and follow complex oral and written instructions
Operate a personal computer using program applications appropriate to assigned duties
Maintain clerical, accounting and personnel/payroll records of some complexity and to prepare reports from such records
Understand and make work decisions in accordance with office rules, regulations, policies and procedures
Utilize integrity, ingenuity, and inventiveness in the performance of assigned tasks
Handle multiple tasks while ensuring all deadlines are met
Quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology
Communicate effectively, both orally and in writing
Prepare accurate and reliable reports containing financial information
Respond to requests in a courteous manner
Understand and follow oral and/or written policies, procedures and instructions
High school diploma or equivalent general educational development (GED) certification
At least two (2) years of experience in the performance of human resources and/or accounting and payroll duties; preferably with benefit administration experience, or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work
Successfully pass background investigation relevant to the position, pass a drug test, and remain in good standing for the duration of employment with the County.
Valid Idaho Driver's License
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to analyze time records and prepare payroll checks, reports, and records.
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment, ten key calculator and other office equipment
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting.

Responsibilities

Performs assistance and support duties in the Human Resources and Payroll Department
Prepares documents for approval and disbursement
Explains appropriate personnel policies and other regulations to employees and the general public
Backs up all aspects of the new hire process, including setting up and conducting onboarding, processing new employees into payroll, and ensuring employees have access to all necessary systems
Routes/maintains status changes within HR system to accurately reflect job title changes, supervisory changes, promotions, departmental changes, etc. under the authority of the County Clerk
Monitors County required and supplemental training for employees
Monitors department budget, prepare and submit payment vouchers for department
Assists the HR Director in formulating, implementing, training, and monitoring compliance with county policies and procedures
Support benefits administration in the development and dissemination of communication and information materials on benefits plans, policies and procedures to promote employee benefits programs
Assists with building/maintaining Standards of Operating Procedures (SOP) Guide for Human Resources and Payroll.
Analyzes issues, determines solutions, and makes recommendations to change process or procedures relating to personnel management
Assists with all aspects of payroll, including reviewing timecards, ensuring policy compliance, and processing payroll.
Ensures regulatory compliance of HR and payroll systems to all applicable governmental agencies' guidelines, policies, and procedures
Maintains complete confidentiality, within guidelines, of all payroll and human resource records and reports
Responds to payroll-related and benefit-related requests for information from County departments, employees, and from outside agencies
Researches and remains current on federal and state payroll, benefits, and human resources guidelines and laws
Reconciles payroll liabilities to the general ledger and processes payments, including refunds
Processes all payroll and benefit related changes including hires/rehires, work status changes, terminations, job verifications, employee benefit enrollment or deletion, etc.
Assists in preparing and conducting employee meetings for payroll, benefit, and human resource purposes; prepares and issues employee communication materials on applicable subjects
Prepares periodic reports and related correspondence, collecting and summarizing information and establishing and maintaining follow-up systems as required
Assists in preparing budget updates for wage, payroll and benefit calculations
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems
Responds to requests for assistance in a courteous and timely manner
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities
Makes sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures
Performs a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Performs all work duties and activities in accordance with County policies, procedures and practices
Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas
Performs other related duties as assigned