Payroll Specialist | HR Assistant

AUCH Construction•Pontiac, MI

20h•Onsite

About The Position

This role is primarily focused on payroll and reports directly to our Assistant Controller and while you’ll partner lightly at times with HR for administrative assistance as needed, this position does not offer a career path into HR. Position Overview This unique, dual department position serves as both a Payroll Specialist and HR Assistant, offering critical support to the Assistant Controller and HR Director. The role is essential to ensure the smooth operation of payroll administration and compliance as well as assisting with the overall employee lifecycle processes. This is a great opportunity for a detail-oriented, multi-functional professional looking to build a well-rounded career in Payroll and HR.

Requirements

Bachelors’ degree in HR, Accounting, Finance, or related field (or in lieu of education 5+ years’ experience in both Payroll and HR).
2+ years’ experience in HR Administrative level work(or similar experience as listed under HR above) - Required
3+ years’ experience in Payroll - Required
Proficiency in HRIS and payroll software (e.g., ADP, Paycom) and strong Microsoft Excel skills (must be able to create reports quickly by knowing core Excel functions. Assessment may be required to validate this knowledge.
Clear, professional verbal and written communication skills.
Ability to manage multiple priorities while maintaining accuracy and confidentiality.
Proactive, solution-oriented approach to problem resolution.

Nice To Haves

2+ years Payroll experience with Union employees (Desired)
Preference will be given to candidates with experience in Paycom.

Responsibilities

Process both weekly and bi-weekly payroll, including wage adjustments, timesheet corrections, and final pay calculations.
Reconcile payroll registers and ensure compliance with federal, state, and local regulations.
Maintain accurate payroll records in the HRIS and payroll systems.
Address and resolve employee inquiries regarding paychecks, withholdings, and deductions.
Audit payroll entries for accuracy before submission to the payroll processor.
Prepares and files monthly union fringe benefits
Prepares all payroll related tax
Processes payroll garnishments, Loans and court order withholdings
Review, verify, and correct timesheets for hourly, salary, and overtime employees.
Monitor attendance records and ensure proper documentation for paid and unpaid leave.
Tracks and maintains employees Combined Time Off (CTO) where appropriate – this may include running regular CTO reports to inform Managers where their direct reports stand and look for any discrepancies
Train and assist employees with Paycom Time Keeping
Ensure appropriate Job Code Costing is applied in Time system
Ensure all payroll activities comply with state, federal, and company regulations.
Assist in preparing annual wage statements (e.g., W-2s) and reports for audits or tax filings.
Support internal and external payroll audits by providing requested documentation.
Handle Federal/State audits as required
Assists in preparing reports for annual workers compensation audit
Reconcile payroll journal with General Ledger entry for posting to accounting software
Manage Access database for labor cost reporting in accounting software
Prepare, review, distribute weekly labor reports to Project Managers for approval, make corrections.
Download and electronically file payroll reports
Input and update employee information in HRIS or payroll systems.
Support HR Director turnover tracking, exit interview data, and employee engagement survey reporting
Coordinate internal and external training requests (lunch‑and‑learns, conferences, and similar events)
Lead the administrative process for benefit enrollment by ensuring all forms are completed correctly and provided to the broker on time
Schedule candidate interviews and send calendar invites.
Coordinate with hiring managers and candidates for availability.
Coordinate pre-employment processes like background checks and drug testing.
Track and ensure completion of new hire training checklists.
Assist and provide support for various recruiting events, including intern events
Manage calendars for candidate interviews w
Track and ensure completion of new hire training checklists.
Set up new hire files electronically and physically
Coordinate new hire welcome swag orders, track inventory, and distribute items for onboarding and events.
Assist with scheduling onboarding events for new hires first few weeks (training, 1:1 meetings, group lunches, etc.)
Organize and maintain employee files (both physical and digital) to ensure compliance.
Provide HR Director with support tracking and updating various HR projects, skills matrices, and training logs.
Provide administrative support for HR audits, internal HR projects, and policy rollouts.
Participate in HR team projects and initiatives as assigned by the HR Director.