HR Operations & Payroll Specialist

Data Business Equipment•Urbandale, IA

20h

About The Position

The HR Operations & Payroll Specialist is a trusted, detail-oriented partner who ensures our people operations are handled with care, accuracy, and consistency. This role owns key operational functions including payroll, benefits administration, workers’ compensation, short-term disability, company insurance, fleet coordination, and related financial reconciliations. In addition to core operational responsibilities, this role supports broader HR functions and select office management duties, helping ensure employees feel supported and heard. This position works closely with HR leadership, Finance, and Operations and plays an essential role in living our values through action. This role is ideal for someone who takes pride in doing things the right way, values trust and follow-through and wants to be meaningfully connected to the people they support. The HR Operations & Payroll Specialist helps ensure our values are lived every day — through action, consistency, and care.

Requirements

3+ years of experience in payroll, HR operations, or benefits administration
Working knowledge of payroll laws, wage and hour compliance, and benefits administration
Experience handling sensitive and confidential information with integrity
Experience partnering with Finance, HR, and Operations
Experience using HRIS and payroll systems
Experience administering workers’ compensation and short-term disability programs
Experience supporting GL reconciliation or working closely with accounting teams
Experience in a field-based or multi-state workforce environment
Exposure to fleet or asset administration
Exceptional attention to detail and pride in accurate work
Strong sense of ownership and accountability
Organized, dependable, and able to manage competing priorities
Clear and thoughtful communication skills
Ability to listen, ask questions, and collaborate effectively
Sound judgment and discretion in sensitive situations
Service-oriented mindset with a team-first approach
High school diploma or equivalent required

Nice To Haves

Associate’s or bachelor’s degree in human resources, Business Administration, Accounting, or related field preferred or years of experience equivalent.
Payroll, HR, or benefits-related certifications (CPP, PHR, SHRM-CP, etc.) a plus

Responsibilities

Process accurate and timely payroll in compliance with federal, state, and local regulations
Maintain payroll records, audits, reconciliations, and reporting
Take ownership of payroll questions and issues through resolution
Support or perform general ledger (GL) reconciliation related to payroll, benefits, & insurance expenses
Administer employee benefit programs including medical, dental, vision, life, & voluntary benefits
Manage enrollments, changes, terminations, audits, and vendor coordination
Serve as primary administrator for short-term disability and workers’ compensation claims
Coordinate company insurance programs in partnership with brokers, vendors & finance
Support open enrollment planning, communication, and execution
Serve as a trusted resource for employees navigating benefits and insurance questions
Support fleet administration including recordkeeping, & maintenance schedules
Maintain accurate fleet and asset records in partnership with Operations
Provide back-up support for employee relations matters as needed
Assist with recruiting, onboarding, and offboarding activities as needed
Maintain accurate employee records and HR system data
Step in to support the team where needed to ensure continuity
Perform select office management and administrative coordination duties
Ensure compliance with employment laws, regulations, and company policies
Always maintain confidentiality and professional discretion
Identify opportunities to improve processes, communication, and efficiency
Raise concerns thoughtfully and contribute to practical solutions
Other duties as needed