Payroll Project Compliance Coordinator

O'Connell Electric Company•Rochester, NY

2d•$24 - $29

About The Position

The Payroll Project Compliance Coordinator role is focused on acting as an operational extension of the payroll team and supporting project labor compliance by ensuring employee time reporting, job classifications, and cost coding are complete, accurate, and aligned with prevailing wage and union requirements. Facilitate timely certified payroll reporting, maintain subcontractor compliance, and support audit readiness while ensuring adherence to project and regulatory deadlines.

Requirements

High school diploma required
0-3 years of experience in payroll, accounting, construction operations, or a related field.
Proficiency in Microsoft Excel, including basic formulas and reconciliations.
Strong attention to detail, organization, and accuracy in managing records and data.
Effective communication skills and collaboration with multiple teams.
Ability to prioritize tasks, meet deadlines, and follow established processes.

Nice To Haves

associate or bachelor’s degree preferred.
Exposure to construction, prevailing wages, or certified payroll process preferred.
Construction certified (Davis-Bacon Act) payroll experience preferred

Responsibilities

Collect, validate, and organize weekly employee time entries while ensuring accurate job coding, labor classifications, and cost allocations.
Coordinate with payroll specialist, field, and project teams to resolve missing, inaccurate or incomplete timekeeping data.
Review certified payroll reports for accuracy and completeness prior to submission.
Assist with certified payroll submissions through client compliance platforms (LCP tracker, Elation).
Track certified payroll reporting deadlines and monitor submission status across multiple projects.
Support prevailing wage, union, and labor compliance requirements by maintaining accurate employee records.
Monitor subcontractor certified payroll submissions and follow up on missing reports, compliance deficiencies, and outstanding documentation.
Maintain organized payroll submissions and ensure required documentation is received on time.
Prepare compliance tracking reports and provide updates to project management and payroll teams.
Utilize payroll, compliance, and project management systems to support reporting, documentation, and regulatory compliance activities.