Payroll & Personnel

PruittHealth•Athens, GA

About The Position

Performs day-to-day payroll, insurance, and business office functions for the facility in accordance with established procedures and as directed by the Administrator. The role handles payroll processing and records, employee personnel information, insurance and workers’ compensation coordination, and related office duties. It also supports residents, families, visitors, and staff through courteous communication and assistance, while maintaining confidentiality and complying with applicable policies, procedures, and laws.

Requirements

High school diploma or equivalent.
At least six months of experience in payroll, insurance, and/or a clerical position.
Type at least 50 words per minute with high accuracy.

Responsibilities

Complete employee payroll according to corporate procedures and balance the payroll account upon receipt of the monthly bank statement.
Complete and track employee deductions and enter them in payroll; complete and track employee data changes and forward them to the Corporate Office with payroll.
Complete master file forms for new employees and forward them to the Corporate Office with payroll; enter new employees into the automated time clock and print employee time cards for each pay period.
Verify time cards and sign sheets for accuracy; make corrections or adjustments to time cards after verification by an authorized supervisor.
Prepare and distribute time cards and payroll checks, including bi-monthly paychecks.
Complete wage requests when accompanied by a signed release; answer job reference requests according to facility policies and procedures.
Handle employee separation and termination paperwork and mailing; maintain rehire eligibility files for former employees.
Maintain complete employee files, including personnel information, physicals, evaluations, and immunization records; ensure proper filing and handling of employee information.
Complete reports by Corporate Office deadlines and complete Targeted Tax Job Credit information for new employees as required by the Corporate Office.
Record and track Family Medical Leave and paid time off (PTO); maintain attendance and PTO schedules and records of employee earning notices, counseling, and disciplinary actions.
Cover Receptionist duties when needed.
Maintain confidentiality of payroll, personnel, resident, and facility information in accordance with the Privacy Act and applicable facility policies.
Monitor workers’ compensation claims and coordinate work between employees and the insurance carrier.
Verify nurses’ and nurse aides’ data with the Nurse and Nurse Aide Registry routinely and on time.
Type documents, reports, and letters; operate a copier, office machines, computer, and word processor as directed.
Remain at repetitive tasks for extended periods while completing paperwork.
Create and maintain an atmosphere of warmth, interest, and optimism for residents, families, visitors, and staff; foster good communication among departments and individuals.
Assist in reporting and resolving complaints and grievances from residents, families, visitors, and employees.
Perform assigned tasks according to policies and procedures and as instructed by the Administrator; comply with universal precautions and isolation procedures.
Keep the supervisor informed of daily activities and issues and propose solutions.
Follow company policies and procedures and state and federal laws and regulations, and report violations to the appropriate supervisor.