Payroll/Personnel Analyst

The Beach • Long Beach, CA

8d • Onsite

About The Position

Under the general direction of the Assistant Manager, BBS Payroll/Personnel Services, this position oversees all payroll, pertinent personnel transactions, and related documents for over 300 Beach Building Services employees (permanent, temporary, full-time, part-time, intermittent, and student) in an effective and efficient manner. This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Requirements

• Extensive experience in payroll administration, personnel operations, and workforce support within a large and complex organization.
• Independently oversee payroll and timekeeping functions for a diverse workforce of more than 300 employees, ensuring accurate and timely processing of attendance, overtime, shift differentials, stipends, leaves, and payroll transactions while maintaining compliance with CSU policies, collective bargaining agreements, and university procedures.
• Strong analytical skills to audit payroll data, reconcile discrepancies, monitor labor costs, prepare management reports, and develop systems that improve data integrity and operational efficiency.
• Serve as a key liaison between departmental staff, Payroll, and Human Resources to resolve timekeeping issues, support compliance requirements, manage attendance records, and administer student payroll programs.
• Provide comprehensive personnel and employee relations support by coordinating appointments, separations, leaves of absence, work schedule changes, and other employment transactions.
• Maintain employee records, oversee leave management and workers’ compensation programs, monitor compliance with medical monitoring requirements, and analyze workforce trends to support strategic planning and operational decision-making.
• Coordinate department-wide recruitment and onboarding activities, guiding hiring managers and candidates through the hiring process while ensuring new employees receive the resources and information needed for a successful transition.
• Strong organizational, communication, and customer service skills are essential, as this individual will manage sensitive personnel information, maintain workforce data, support emergency response readiness, provide operational analysis, and contribute to continuous process improvement initiatives while ensuring adherence to all university and departmental policies and procedures.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
• Equivalent to a bachelor's degree and two (2) years of related experience required.

Nice To Haves

• Experience creating and managing operational systems preferred.
• Payroll or HR experience preferred.
• Valid CA Driver License to operate university vehicles preferred.

Responsibilities

• Manages payroll and timekeeping functions by ensuring accurate tracking of employee work hours, leave balances, and timely processing of payroll transactions in compliance with applicable policies and procedures.
• Provides administrative support for personnel-related matters while monitoring and maintaining compliance with employment regulations, collective bargaining agreements, and organizational policies.
• Coordinates recruitment and onboarding activities by assisting with job postings, candidate communications, hiring documentation, and new employee orientation to support a smooth and efficient hiring process.

Benefits

• Up to 24 vacation days per year (based on employee group and/or length of service)
• 14 paid holidays
• 12 sick days annually with unlimited accrual
• A variety of medical, dental, and vision plans.
• Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Confidential counseling and support services for employees and their families.
• Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level