Payroll Manager

Charlie's Produce • Seattle, WA

1d

About The Position

Lead and manage bi-weekly, multi-state, full-cycle payroll processing for more than 1,700 employees. The role supervises, trains, and supports two payroll staff members and works closely with the accounting manager to improve Payroll team performance. It partners with HR, Finance/Accounting, and department leaders to resolve payroll issues efficiently and ensure accurate, timely, and compliant payroll operations.

Requirements

• 10+ years of payroll processing experience for a mid-to-large-sized company in a multi-state environment preferred.
• 5+ years of experience in payroll and people supervision.
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or a related field.
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance.
• Knowledge of commonly used concepts, practices, and procedures within the accounting cycle.
• Proficiency in Microsoft Office.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects while maintaining deadlines.
• Strong self-motivation.
• Excellent analytical and problem-solving skills, with attention to detail and critical thinking.
• Excellent time management, organizational, and follow-through skills.
• Must pass a criminal background check after a conditional offer; an individualized assessment is conducted before any offer is revoked based on criminal history.
• This is a safety-sensitive position.

Nice To Haves

• Payroll certification preferred.

Responsibilities

• Lead and manage full-cycle payroll processing to ensure accurate and timely payroll for all employees.
• Supervise, train, support, and conduct performance assessments for payroll staff; coordinate with the accounting team on accurate financial reporting.
• Develop, document, and maintain payroll SOPs, internal controls, and system setup documents.
• Oversee payroll inquiries and issues, ensuring timely and compliant resolutions.
• Oversee payroll reporting, payroll-related audits, 401(k) and Roth contributions, benefit deductions, and garnishments.
• Audit new hires, rehires, employee changes, terminations, and final payments.
• Oversee security access permissions and manage access to state employment portals.
• Oversee payroll audits, reconciliations, journal entries, tax filings, and year-end processes, including W-2s and related reporting.
• Review processes and procedures to improve efficiency, optimize technology use, and improve payroll workflows and scalability.
• Maintain secure and confidential payroll systems and files, exercising discretion and integrity with sensitive information.
• Stay current on payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement.
• Develop payroll reporting metrics and internal auditing schedules.
• Establish and maintain positive working relationships with employees, third-party vendors, and team members.

Benefits

• Medical, dental, and vision coverage beginning the first of the month following hire.
• Employee Stock Ownership Plan (ESOP).
• 401(k) retirement savings plan.
• Paid vacation and company holidays.
• State sick leave benefits.
• 100% prepaid college tuition for employees and their eligible dependents.
• Employee Assistance Program (EAP).
• Opportunities for career development and advancement.
• Yearly compensation review with the possibility of an increase based on performance and tenure.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager