Payroll Manager

Layton Construction•Sandy, UT

8d•Onsite

About The Position

The Payroll Manager is responsible for the overall management and administration of payroll operations. The position provides leadership and direction to the payroll team and ensures payroll is processed accurately, timely, efficiently, and in compliance with applicable requirements. The Payroll Manager oversees payroll operations across multiple legal entities and jurisdictions and serves as a key subject matter expert for payroll processes, systems, reconciliations, controls, and operational compliance. The position identifies operational risks, resolves complex payroll issues, strengthens internal controls, and drives continuous improvement and automation within Payroll.

Requirements

Strong knowledge of payroll administration and payroll processes.
Strong understanding of federal, state, and local payroll tax requirements.
Experience managing multi-state payroll operations.
Working knowledge of union payroll, collective bargaining agreements, prevailing wage requirements, and certified payroll reporting.
Strong knowledge of payroll reconciliations, controls, and audit requirements.
Demonstrated ability to research and resolve complex payroll issues.
Strong analytical and problem-solving skills.
Ability to identify root causes and develop sustainable solutions.
Strong organizational skills and ability to manage multiple deadlines.
Excellent written and verbal communication skills.
Ability to maintain confidential employee and payroll information.
Ability to lead, coach, and develop payroll professionals.
Strong understanding of payroll systems and data integrations.
Minimum of 7 years of progressive payroll experience.
Previous supervisory or management experience

Nice To Haves

Bachelor’s degree in Accounting, Business, Human Resources, or a related field.
CPP certification.
Experience with enterprise payroll systems.
Experience with CMiC or similar construction payroll systems.
Experience with payroll tax engines such as Vertex.
Experience with HRIS/payroll integrations.
Experience with payroll system implementations, conversions, or major upgrades.
Experience supporting payroll tax audits and multi-state compliance.
Construction industry payroll experience.
Experience with union payroll, prevailing wage, and certified payroll reporting in the construction industry.

Responsibilities

Manage and oversee end-to-end payroll processing for assigned legal entities and employee populations.
Ensure payrolls are processed accurately and within established calendars and deadlines.
Establish payroll procedures, controls, checklists, and approval processes.
Review payroll results and exception reporting.
Serve as the primary escalation point for complex payroll issues.
Maintain appropriate segregation of duties and payroll controls.
Oversee union payroll processing to ensure wages, deductions, benefits, and employer contributions are calculated and reported in accordance with applicable collective bargaining agreements.
Ensure union wage rates, classifications, fringes, dues, and other payroll requirements are accurately maintained and applied.
Oversee certified payroll and prevailing wage compliance, including accurate employee classifications, wage and fringe requirements, and timely reporting.
Ensure certified payroll reports and supporting documentation are accurate, complete, and retained in accordance with contract and regulatory requirements.
Partner with project teams, HR, Legal, and union representatives to research and resolve union, prevailing wage, and certified payroll issues.
Support audits, inquiries, and compliance reviews related to union and certified payroll.
Lead Payroll Clerks, Payroll Specialists, Senior Payroll Specialists, Payroll Administrators, and Senior Payroll Administrators.
Assign responsibilities and establish process ownership.
Monitor workload, deadlines, performance, and coverage.
Coach and develop payroll employees.
Establish cross-training and succession plans.
Develop future payroll leaders.
Ensure payroll transactions and tax-driving employee data are accurate.
Maintain sufficient federal, state, and local payroll tax knowledge to identify potential risks.
Partner with the Payroll Tax Manager on taxation issues requiring specialized review.
Coordinate payroll corrections necessary to support accurate tax reporting.
Ensure employee residence, work location, earnings, and deductions are appropriately maintained for payroll processing.
Serve as business owner and subject matter expert for payroll systems.
Partner with HRIS, IT, Finance, and vendors on payroll integrations.
Oversee payroll testing and validation.
Identify and resolve system and integration issues.
Lead system improvements and automation initiatives.
Oversee payroll reconciliations.
Partner with Accounting and Finance on payroll expenses, liabilities, benefits, taxes, and general ledger activity.
Establish appropriate reconciliation controls.
Support quarterly and year-end payroll reconciliation.
Support internal and external audits.
Direct daily payroll activities.
Establish payroll procedures and controls within approved policies.
Approve or recommend payroll corrections.
Recommend system and process changes.
Escalate payroll, financial, compliance, or system risks.
Stop or escalate payroll processing when a material error or compliance risk exists.