Payroll Manager

Scale AI•San Francisco, CA

8d•$136,000 - $170,000•Hybrid

About The Position

Under the direction of the Head of Payroll, coordinate and manage technical payroll accounting activities; manage the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records and reports; ensure accuracy and completeness of payroll transactions; lead, train and provide work direction and guidance to internal and external partners.

Requirements

Strong knowledge of payroll administration, month-end accounting processes, journal entries, and the preparation of financial statements and comprehensive reports.
In-depth understanding of domestic and international laws, regulations, and policies related to payroll, retirement systems (e.g., 401(k), IRC 125, HSA), tax withholding, and employee benefits.
Skilled in preparing, maintaining, verifying, auditing, and processing payroll records and reports, ensuring accuracy and compliance with applicable standards.
Excellent oral and written communication skills with the ability to collaborate effectively and professionally with internal teams and external partners.
Must have 3-5 years of processing experience with ADP Workforce including hourly/salary employees
Must have 3-5 years of processing experience with International payroll – working knowledge of PEO/EOR systems
Must have 3-5 years of Accounting Month End experience - processes/procedures along with Journal Entry preparation and utilizing NetSuite and Preparation of financial statements and comprehensive accounting reports
Must be able to work in office Monday – Thursday of each week
Associate’s degree with course work in accounting, business or related field

Responsibilities

Oversee and ensure accurate, timely payroll operations including gross pay calculations, deductions, retroactive adjustments, and retirement contributions; ensure compliance with applicable laws, IRS regulations, and internal policies.
Maintain, audit, and update HR/payroll systems; identify and resolve discrepancies in collaboration with IT and vendors; ensure data integrity for employee records, benefits, taxes, and annuities.
Manage month-end payroll accounting, including journal entries and financial statements in NetSuite; coordinate payroll-related audits and reporting functions for retirement funds, annuities, and benefits.
Provide technical training and support to staff; respond to employee and external agency inquiries; compose and distribute payroll-related materials, employment verifications, and audit responses.
Monitor and analyze legislative changes affecting payroll, retirement, health benefits, and tax codes; assist with policy implementation and system updates to maintain compliance and efficiency.
Train, mentor, and provide work direction to payroll staff; plan and conduct workshops and technical training to ensure consistent understanding of payroll processes and compliance.
Perform complex payroll calculations and oversee the accurate input, coding, adjustment, and reconciliation of timesheets, forms, and applications.
Interpret and apply relevant laws, regulations, and policies; ensure accurate and compliant payroll practices through regular auditing and monitoring.
Maintain cooperative working relationships, handle sensitive information with discretion, and manage the preparation of financial and statistical payroll records and reports.