Payroll Manager
ZGF Architects•Portland, OR
•$110,000 - $130,000•Onsite
About The Position
ZGF is seeking a Payroll Manager to join our team in our Portland, OR office. This role owns the full payroll life-cycle for six US and one Canadian location. This will administers payroll and timekeeping while maintaining related standards, controls, and resolves escalated payroll and tax matters.
Requirements
- Six to eight years of progressive U.S. multi-state and Canadian payroll experience
- Bachelor’s degree in accounting, finance, business, or a related field; equivalent experience considered
- Advanced payroll, timekeeping, and ERP system skills; Deltek Vantagepoint and Dayforce preferred
- Strong communication, analysis, discretion, and attention to detail
- Knowledge of U.S. and Canadian payroll tax, wage-and-hour, garnishment, remittance, reporting, and record-retention requirements
- Experience owning processes, controls, procedures, and system implementations
Nice To Haves
- CPP designation preferred
Responsibilities
- Own the payroll lifecycle from validation and approval through funding, payment, accounting, reporting, and review
- Process accurate bi-weekly payroll, including earnings, bonuses, adjustments, deductions, garnishments, taxes, and final pay
- Own the monthly Partner payroll process, including distribution processing, deduction and withholding administration, payroll system maintenance, reporting, and reconciliation support; serve as the primary resource for Partner payroll inquiries, information requests, and year-end payroll reporting
- Administer timesheet schedules, approvals, corrections, exceptions, reminders, and period close
- Maintain timekeeping standards and configurations; guide employees and managers on entry and approvals.
- Validate payroll master data and authorized changes
- Oversee U.S. and Canadian payroll compliance through outsourced tax providers
- Review payroll registers, exceptions, tax notices, and funding; resolve discrepancies before finalization
- Reconcile payroll bank activity, clearing and liability accounts, deductions, taxes, and provider payments; post journal entries
- Manage outsourced U.S. and Canadian tax reporting and filing, including data, funding, approvals, remittances, year-end reporting, notices, and service levels
- Serve as the payroll subject matter expert and escalation point for payroll, tax withholding, payments, and timesheet questions
- Administer payroll and timekeeping configurations, security, workflows, integrations, testing, upgrades, data integrity, and vendors
- Design and operate controls for approvals, segregation of duties, access, changes, reconciliations, exceptions, and evidence
- Maintain policies, procedures, process maps, calendars, and control documentation; coordinate audits and remediation
- Prepare payroll, labor, tax, and compliance reporting; identify trends, risks, and improvements
- Partner with Accounting, Finance, People + Culture, operational leaders, and service providers on funding, labor reporting, close, compliance, and operations
Benefits
- medical, dental, and vision coverage with a generous employer contribution
- an HSA with employer contribution
- a 401(k) with employer match
- four weeks of PTO
- 10 paid holidays per year
- paid parental and family leave programs
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What This Job Offers
Job Type
Full-time
Career Level
Manager
