Payroll Manager

QinetiQ US • Lorton, VA

11d

About The Position

QinetiQ is seeking an experienced Payroll Manager to support our Finance team.

Requirements

• 10-15 years in a Payroll Office performing all payroll functions
• Three years additional payroll office experience in lieu of Associate's degree
• Experience managing a team.
• Highly skilled at Costpoint and ADP
• Working knowledge of integrations
• Excellent skills using MS Word, Excel, Access, and Internet Explorer
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong organizational skills, and the ability to work under pressure
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Excellent communication skills both verbal and written.

Responsibilities

• Responsible for the preparation and processing of semi-monthly payroll for a quickly growing company; review and ensure accuracy of approved timesheets for both QinetiQ US employees and subcontractors; track and deduct all garnishments and other special payroll deductions.
• Able to meet payroll and month end deadlines.
• Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g., overtime, leave balances, head count, SCA HW, and retirement contribution reports)
• Handle the administration of the electronic timekeeping system (Deltek and TimeAde). Setup each employee, valid programs for each employee’s charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
• Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations.
• Update ADP with employee tax information, direct deposits, and other employee information.
• Research, maintain, and understand all State, local and federal withholding taxes, rules and regulations.
• GCS Employee Master File Setup – Ensure the integrity of the Employee Master File by entering and reviewing the information contained within the module against the Employee Setup Sheets.
• TimeAde subcontractor Master File setup – Ensure that all subcontractor employees are set up within Timeade and match the GCS database.
• Participate in the review of payroll with HR and management.
• Preparation of payroll entry, reconciliation of the pay register to the accounting system.
• Assist with audits, internal audits and various information requests from customers and other third parties.
• Provide Accounting analysis and complex reconciliations.
• Maintain employee and project Concur master file and upload into Concur on a frequent basis for employee travel and expenses.
• Create Concur Payroll file and upload into ADP for payment.
• Special Projects – Work on special projects as workloads allow, including incurred cost submissions, rate calculation projects, and others as identified.
• Other duties as may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees