Payroll Manager

Current • Tampa, FL

24d • $90,000 - $100,000 • Hybrid

About The Position

We are seeking a detail-oriented and proactive Payroll Manager to join our HR team. This position will be responsible for payroll processing for integrated entities on our platform. The ideal candidate will have a strong background in payroll administration, project management skills, and experience managing multiple pay groups.

Requirements

• Minimum of 5 years of experience in multi-state payroll processing
• Proven experience managing complex projects, preferably related to acquisition or integration activities.
• Strong knowledge of payroll systems, benefits administration, and compliance requirements. UKG experience highly preferred.
• Proven experience preparing, reconciling, and filing monthly, quarterly, and annual federal, state, and local payroll tax returns (Forms 941, 940, state withholding, state unemployment, etc.).
• Strong working knowledge of multi-state tax compliance, including state-specific deposit schedules and filing requirements.
• Experience with quarterly payroll tax reconciliations and resolving variances between payroll registers, general ledger, and tax filings.
• Familiarity with electronic filing systems (e.g., EFTPS, state portals, local tax agency sites).
• Demonstrated ability to research, resolve, and respond to tax notices from federal, state, and local agencies.
• Experience preparing amended returns (941-X or state equivalents) when errors are identified.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and payroll software (e.g., ADP, Paychex, etc.).
• Strong analytical and problem-solving skills.
• Exceptional communication and interpersonal skills.

Nice To Haves

• Certification in Payroll (e.g., CPP) or Project Management (e.g., PMP) is a plus.
• Experience with HRIS systems and data migration processes.
• Familiarity with merger and acquisition processes and integration strategies.

Responsibilities

• Multi-state Payroll Processing for assigned pay groups, ensuring accuracy and timeliness.
• Maintain and update payroll records, including new hires, terminations, and changes in employee status.
• Reconcile payroll discrepancies and resolve any issues related to payroll processing.
• Prepare and distribute payroll reports to management and finance teams.
• Collaborate with the HR team to support employee inquiries related to payroll, taxation, and benefits.
• Complete payroll, tax, and benefit audits to verify that all systems remain up-to-date and accurate.
• Coordinate with cross-functional teams, including HR, IT, and Finance, to ensure seamless integration of new systems and processes.
• Conduct system audits and data migration activities to ensure accuracy and completeness.
• Assist with preparing training sessions for new acquisition teams on payroll and benefits processes and systems.
• Process 401k changes and fundings
• Assist with benefit and tax reconciliations
• Develop and maintain documentation related to payroll procedures
• Stay current with industry best practices and changes in payroll regulations to ensure compliance.
• Contribute to continuous improvement initiatives related to payroll processing and project management.

Benefits

• Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
• Company-Paid Life and Long-Term Disability Insurance
• Ancillary Benefits such as supplemental life insurance and short-term disability options
• Classic Safe Harbor 401(k) Plan with employer contributions
• Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed