Payroll Manager

Harley Ellis Devereaux•Royal Oak, MI

2d•$67,000 - $94,250•Hybrid

About The Position

This position requires a reliable and detail-oriented individual to accurate and timely oversee the process of payroll for all employees. The ideal candidate will have a strong understanding of payroll procedures, labor and tax laws, and payroll software. This role requires excellent organizational skills and the ability to maintain confidentiality while supporting a fast-paced, deadline-driven environment. Due to the time-sensitive nature of payroll processing, planned time off must be coordinated around established payroll schedules and company pay dates to ensure payroll is processed accurately and on time. Flexibility may be required during critical payroll-processing periods.

Requirements

Bachelor’s degree in accounting, economics or related field required
Five years of payroll experience required
Five years of experience managing payroll in professional services or AEC environment dealing with multi-state payroll complexities required
Excellent attention to detail and data accuracy
Strong knowledge of Microsoft Excel
Ability to manage confidential and sensitive information

Nice To Haves

Experience with Workday and ADP preferred

Responsibilities

Manage the day-to-day oversight of the external payroll processing provider and ensure timely and accurate payroll submissions, including special payrolls (e.g. bonus, termination)
Manage US and Canadian payroll requirements in alignment with local, provincial, state, and federal laws, including coordination of pay schedules, tax filings, and statutory benefits with the outsourced provider
Oversee employee timesheets and ensure accuracy of hours worked and paid time off
Verify payroll deductions, including taxes, benefits, garnishments, and retirement contributions
Resolve discrepancies related to payroll, timekeeping, and employee compensation
Review and reconcile payroll data and general ledger entries; ensure alignment between payroll and finance
Respond to employee inquiries regarding payroll, direct deposit, and deductions
Present payroll reports for internal departments as needed
Lead annual payroll cycles, including year-end process, W-2’s, compliance filings, and 401(k) audits
Ensure transition of all employees to electronic W-2’s
Review payroll provider’s SOC-1 report to ensure Company controls are adequate and implement improvements
Oversee internal and external audits as the POC for documentation, reports and process walkthroughs
Analyze paid time off and reconcile to general ledger; manage the distribution of monthly reporting to supervisors regarding usage
Quarterly and annual 941 reconciliation
Review payroll records and supporting documentation for each pay period to ensure accuracy and completeness
Document and maintain current payroll procedures and ensure the payroll backup is properly trained
Initiate and implement improvements with external departments to streamline processes
Prepare annual labor budget for use in Company-wide budget process.
Prepare incentive compensation calculation semi-annually
Review expense reports for proper documentation and compliance with Company policy
Manage workers’ compensation classifications and annual audit
Maintain annual business registrations
Other accounting tasks as deemed necessary