Payroll Manager

Whitsons Culinary Group•Town of Islip, NY

1d•Hybrid

About The Position

The Payroll Manager will oversee and execute accurate, compliant, and timely weekly payroll processing for over 6,000 team members across 18 states, with continued expansion into new markets. This role partners closely with another Payroll Manager to ensure smooth payroll operations, compliance with all federal, state, and local regulations, and continuous improvement of payroll processes. The Payroll Manager will also support acquisitions, lead payroll-related projects, and maintain up-to-date knowledge of industry standards, tools, and best practices to drive efficiency and compliance. We are realigning tasks and reworking processes to create a more streamlined flow, as well as automating as possible. Support will be needed on all projects from planning, designing, troubleshooting and implementation. On going maintenance in these areas may be required. These areas include, but are not limited to, unemployment processing, benefit time allocation, union dues deductions / remittance, weekly /monthly reconciliation of items connected to payroll deductions and more.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent experience considered
10+ years of progressive payroll experience, with multi-state payroll processing required; experience with 5,000+ employees preferred.
Strong knowledge of federal, state, and local payroll regulations and compliance requirements.
Proficiency with ADP Payroll, Etime, Work Force Manager, and Great Plains (or similar ERP/accounting systems).
Demonstrated experience in garnishment administration and tax jurisdiction setup.
Proficiency with Microsoft Office 365
Strong analytical skills with the ability to identify and resolve payroll discrepancies.
Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Exceptional attention to detail, accuracy, and confidentiality.
Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams.
Must be proactive and tactical – able to anticipate upcoming events and execute work flows to integrate into weekly activities.
Ability to maintain confidentiality and exercise extreme discretion
Excellent problem solving/judgment skills

Responsibilities

Perform and oversee weekly payroll processing, ensuring accuracy, timeliness, and compliance with applicable laws.
Complete daily payroll system tasks to support smooth processing and proactively identify issues or discrepancies.
Import pay data into Enterprise and Etime systems.
Maintain and process garnishments using ADP Full Service, including responding to garnishment and subpoena requests.
Create and run audit reports to identify potential payroll issues, errors, or year-end processing concerns.
Ensure maximum compliance with local, state, and federal payroll laws and regulations.
Open new tax filing jurisdictions as required for expanding operations.
Generate detailed payroll reports for the CFO, VP of Finance, and Human Resources leadership.
Maintain accurate records and documentation to meet audit and compliance standards.
Support managers with Etime system tasks, troubleshooting access issues, and answering payroll-related questions.
Provide responsive and accurate assistance to employees regarding payroll matters.
Perform payroll-related accounting tasks in Great Plains, including recording journal entries for tax transactions, stale-dated checks, and other payroll adjustments.
Import payroll journal entries into the accounting system.
Update cash flow records for direct deposit rejects, payroll liabilities, 401(k) transfers, and other recorded entries.
Collaborate with the payroll team to support acquisitions, integrations, and related payroll transition activities.
Participate in payroll-related projects that improve processes, systems, and efficiency.
Stay informed on payroll industry standards, emerging tools, and regulatory changes.
Recommend and implement improvements to enhance payroll accuracy, efficiency, and compliance.