Payroll Manager

Charlie's Produce • Seattle, WA

2d • $90,000 - $130,000 • Onsite

About The Position

Charlie's Produce is the largest employee-owned produce wholesaler on the West Coast, dedicated to delivering quality products and exceptional service. For over four decades, we have been committed to connecting communities with fresh, high-quality produce, made possible by a passionate and dedicated team. We are growing and seeking talented individuals who share our values of quality, teamwork, and service. This role offers a collaborative and supportive company culture with opportunities for career development and advancement.

Requirements

• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred
• 5+ Years experience in payroll and people supervision
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or related field
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
• Has knowledge of commonly used concepts, practices, and procedures within the accounting cycle
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Ability to juggle multiple projects while maintaining deadlines
• Strong sense of self-motivation
• Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
• Excellent time management, organizational, and follow-through skills

Nice To Haves

• Payroll certification preferred

Responsibilities

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
• Conduct performance assessments of Payroll staff
• Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
• Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
• Audit new hires, rehires, employee changes, terminations, final payments
• Oversee security access permissions
• Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
• Review current processes and procedures to improve efficiency and to optimize the use of technology. Improve payroll workflows and scalability
• Oversee secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
• Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
• Manage access to state employment portals
• Develop payroll reporting metrics and internal auditing schedules
• Establish and maintain a positive working relationship with employees, third party vendors, and team members

Benefits

• Medical, Dental, and Vision coverage beginning the first of the month following hire
• Employee Stock Ownership Plan (ESOP) and 401(k) retirement savings plan
• Paid vacation and company holidays
• State Sick Leave benefits
• 100% prepaid college tuition for employees and their eligible dependents
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager