Payroll Lead

Bland Landscaping Company•Apex, NC

6d•Onsite

About The Position

The Payroll Lead is an individual contributor responsible for accurate, timely, and compliant payroll processing for approximately 1,200 employees across North Carolina, South Carolina, and Florida. This role manages the entire payroll cycle, from input review to reconciliation, and acts as the primary subject-matter expert for payroll. The position requires close collaboration with Human Resources, Finance, branch leadership, and payroll vendors. While there are no direct reports, the role carries significant enterprise-wide accountability, demanding sound judgment, robust controls, and strict confidentiality.

Requirements

Accurate and timely weekly payroll processing for approximately 1,200 employees.
Review and validation of time records, PTO, overtime, bonuses, and other earnings.
Entry and verification of new hires, terminations, transfers, pay changes, and direct-deposit updates.
Resolution of missing or inaccurate time records with branch leaders.
Completion of pre- and post-payroll audits.
Processing of off-cycle payments, final pay, corrections, and voids.
Administration of benefit, 401(k), garnishment, child support, levy, housing, and uniform deductions.
Reconciliation of payroll registers, taxes, and deductions.
Reconciliation of payroll-related vendor invoices and coding to Accounts Payable.
Provision of payroll reports and journal-entry support to Finance and Accounting.
Support for internal, external, benefit, and workers’ compensation audits.
Ensuring compliance with federal and NC, SC, and FL payroll tax and wage-and-hour requirements.
Coordination of quarterly and year-end processing (W-2s, W-2cs, 1095s, SUTA/FUTA reporting).
Resolution of tax notices and filing discrepancies with payroll vendors and agencies.
Support for H-2B worker payroll processing.
Staying current on payroll regulations and escalating compliance risks.
Serving as the primary contact for employee payroll questions and issue resolution.
Partnering with HR and Benefits on payroll-impacting changes.
Clear communication of payroll deadlines and process changes.
Maintenance of accurate payroll data across HR, payroll, and timekeeping systems.
Protection of confidential employee, compensation, and banking information.
Documentation of payroll procedures, checklists, and backup plans.
Identification of root causes of recurring errors and implementation of fixes.
Serving as payroll subject-matter expert for system upgrades and implementations.
Sound judgment, strong controls, and strict confidentiality.

Nice To Haves

Experience with H-2B worker payroll processing.

Responsibilities

Process weekly payroll for approximately 1,200 employees accurately and on time.
Review and validate time records, PTO, overtime, bonuses, and other earnings before processing.
Enter and verify new hires, terminations, transfers, pay changes, and direct-deposit updates.
Collaborate with branch leaders to resolve missing or inaccurate time before payroll deadlines.
Complete pre- and post-payroll audits and confirm successful funding and payment.
Process off-cycle payments, final pay, corrections, and voids as needed.
Administer benefit, 401(k), garnishment, child support, levy, housing, and uniform deductions.
Reconcile payroll registers, taxes, and deductions each cycle and resolve variances.
Reconcile payroll-related vendor invoices and provide coding to Accounts Payable.
Provide payroll reports and journal-entry support to Finance and Accounting.
Support internal, external, benefit, and workers’ compensation audits.
Ensure compliance with federal and NC, SC, and FL payroll tax and wage-and-hour requirements.
Coordinate quarterly and year-end processing, including W-2s, W-2cs, 1095s, and SUTA/FUTA reporting.
Work with payroll vendors and agencies to resolve tax notices and filing discrepancies.
Support payroll processing for H-2B workers, including arrivals and departures.
Stay current on payroll regulations and escalate compliance risks promptly.
Serve as the primary contact for employee payroll questions and resolve issues promptly.
Partner with HR and Benefits to ensure payroll-impacting changes are accurate and timely.
Communicate payroll deadlines and process changes clearly to branches and leaders.
Maintain accurate payroll data across HR, payroll, and timekeeping systems.
Protect confidential employee, compensation, and banking information.
Document payroll procedures, checklists, and backup plans to ensure continuity.
Identify root causes of recurring errors and implement practical fixes.
Serve as payroll subject-matter expert for system upgrades and implementations.