Payroll & Labor Compliance Coordinator

Air Controls- Billings•Billings, MT

1d•Onsite

About The Position

The Payroll & Labor Compliance Coordinator is responsible for processing accurate and timely payroll, administering HR support functions, managing payroll tax obligations, and ensuring compliance with union agreements and applicable labor regulations. This role is critical to the day-to-day operations of Air Controls and requires a high degree of accuracy, confidentiality, and attention to detail in a construction industry environment.

Requirements

2+ years of payroll processing experience, preferably in construction or a related trade industry
Working knowledge of federal and state payroll tax laws and filing requirements
Experience with union payroll and fringe benefit remittances
Proficiency in payroll software; experience with construction accounting software (Foundation, Viewpoint, or similar) preferred
Strong Excel skills and comfort working with numbers and data
High degree of accuracy and attention to detail
Ability to handle confidential information with discretion

Nice To Haves

Experience with certified payroll / prevailing wage reporting (LCP Tracker, Davis-Bacon, or similar)
Familiarity with multi-state payroll (Montana, Wyoming, Utah)
Associate’s degree or higher in accounting, business, or related field preferred

Responsibilities

Process weekly payroll for field and office employees, including hourly, salaried, and union employees
Maintain accurate employee payroll records including new hires, terminations, pay changes, and garnishments
Administer certified payroll reporting for prevailing wage and public works projects
Reconcile payroll reports and resolve discrepancies in a timely manner
Coordinate with project managers and field supervisors to verify hours and job cost coding
Prepare and file federal, state, and local payroll tax returns (941, SUTA, W-2s, etc.)
Ensure timely payroll tax deposits and remittances
Monitor changes in payroll tax regulations and update withholding as required
Coordinate with the CFO on multi-state payroll tax obligations (Montana, Wyoming, Utah, and other applicable states)
Respond to tax agency notices and resolve payroll tax discrepancies
Administer union payroll in accordance with applicable collective bargaining agreements (CBAs)
Calculate and remit union fringe benefit contributions (health & welfare, pension, apprenticeship, etc.) accurately and on time
Prepare and submit union compliance reports to applicable trust funds
Maintain current knowledge of CBA wage scales, classifications, and working rules
Assist with union audits and respond to requests from union representatives
Track employee certifications, apprenticeship hours, and journeyman status as required
Assist with onboarding new employees including I-9 verification, direct deposit setup, and benefits enrollment
Maintain employee personnel files in compliance with recordkeeping requirements
Support open enrollment and administration of employee benefits programs
Track PTO, sick leave, and other leave accruals and balances
Assist management with HR documentation including offer letters, disciplinary records, and separation paperwork
Support workers' compensation reporting and recordkeeping