Payroll & Invoicing Specialist

Aston Carter

6d•$31 - $44•Onsite

About The Position

We are seeking a dedicated Payroll & Invoicing Specialist to manage payroll processing and invoicing tasks effectively. This role involves ensuring accurate payroll for both hourly and salaried employees and maintaining precise billing records.

Requirements

Proficiency in payroll processing and invoicing.
Strong attention to detail, organization, and follow through.
Ability to maintain confidentiality and handle sensitive employee information.
High level of dependability and responsibility.
High school diploma or equivalent is required.
Familiarity with state wage scale requirements.

Nice To Haves

Associate or bachelor's degree is preferred.
Experience with ADP and QuickBooks is an advantage.
Payroll and/or invoicing experience in the construction industry or similar is preferred.

Responsibilities

Process weekly payroll for approximately 30 hourly field employees and 5 salaried office staff using ADP.
Review and verify timesheets, hours worked, wage scales, and pay rates to ensure compliance with state wage scale requirements.
Produce and distribute required payroll reports while maintaining payroll records across all employee groups.
Administer payroll-related benefits entries, including 401(k) profit sharing, employer-paid health benefits, and voluntary dental and vision plans.
Create and issue client invoices using QuickBooks, verifying hours, rates, and project details to ensure accurate billing.
Resolve any billing discrepancies in coordination with project managers or clients and support month-end processes.