Invoicing Specialist

Aston Carter•Decatur, IL

2d•$17 - $20•Hybrid

About The Position

hybrid schedule + weekly pay MUST HAVE Skills & Qualifications Experience in invoicing and A/P processes. Familiarity with order entry and clerical tasks. Essential Skills Proficiency in Microsoft Office, and Microsoft Excel. Experience in Accounts Payable and invoicing processes. Strong data entry skills. Ability to process orders and invoices efficiently. Responsibilities Post invoices for transportation carriers accurately and efficiently. Review account statements with carriers and resolve any open invoices. Serve as the point of contact for carriers and accounts payable regarding general questions about invoices and payments. Utilize Microsoft Office, SAP, and Accounts Payable systems to perform daily tasks. Handle a high volume of shipments, approximately 2,000-3,000 per day, for all of North America. Perform data entry tasks, including entering data into Excel, matching data from carriers to data in the TMS system, and managing invoice corrections. Manage a shared email inbox for incoming questions or invoice copies and provide customer service by answering carrier questions about payment status. Look up information and match amounts to the internal system. Work Environment This is a hybrid work environment with a schedule of three days in the office and two days remote. The work hours are Monday to Friday, from 7:30 am to 4:00 pm. The role involves primarily data entry tasks, with minimal phone work and some customer service interaction through email. Job Type & Location This is a Contract to Hire position based out of Decatur, IL. Pay and Benefits The pay range for this position is $17.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Decatur,IL. Application Deadline This position is anticipated to close on Jan 16, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

Requirements

Experience in invoicing and A/P processes.
Familiarity with order entry and clerical tasks.
Proficiency in Microsoft Office, and Microsoft Excel.
Experience in Accounts Payable and invoicing processes.
Strong data entry skills.
Ability to process orders and invoices efficiently.

Responsibilities

Post invoices for transportation carriers accurately and efficiently.
Review account statements with carriers and resolve any open invoices.
Serve as the point of contact for carriers and accounts payable regarding general questions about invoices and payments.
Utilize Microsoft Office, SAP, and Accounts Payable systems to perform daily tasks.
Handle a high volume of shipments, approximately 2,000-3,000 per day, for all of North America.
Perform data entry tasks, including entering data into Excel, matching data from carriers to data in the TMS system, and managing invoice corrections.
Manage a shared email inbox for incoming questions or invoice copies and provide customer service by answering carrier questions about payment status.
Look up information and match amounts to the internal system.