Payroll & HRIS Manager

Johnson Health Tech•Cottage Grove, WI

27d

About The Position

Under the direction of the Senior Human Resources Manager, the Payroll & HRIS Manager supports multiple divisions and oversees the daily operations of payroll processing and related general accounting duties. This role manages payroll accounting functions, maintains payroll-related financial records, and partners with HR, Finance, and external auditors to support internal controls and reporting requirements. The position is part of a knowledgeable, flexible, and enjoyable HR team that works closely with all aspects of the organization. This is a supervisory position.

Requirements

Bachelor's degree in Accounting, Finance, or a related degree required
Minimum of six years of experience with processing payroll for a multi-state employer
2-3 years in a payroll or HRIS leadership role
Experience with computerized payroll systems and HRIS systems
Experience with Local, State, and Federal pay and taxation regulations
Advanced knowledge of standard payroll concepts, practices, and procedures is required
A thorough understanding of general accounting, payroll regulations, and compliance requirements is required
Expert Excel skills that include proficiency in v-lookups and pivot tables
Excellent analytical, organizational, and problem-solving skills
Exceptional attention to detail, meeting deadlines, and providing a high level of customer service

Nice To Haves

Additional consideration given for Certified Payroll Professional certification (CPP)
Paylocity experience is a plus

Responsibilities

Manage and process employee payroll information, ensuring accurate and timely payment is made to employees for each payroll period.
Ensure compliance with wage, hour, tax, and benefit laws and regulations.
Review and approve payroll reports, reconciliations, and adjustments.
Manage garnishments, deductions, and employee time/attendance records
Files required documents and reports according to the Company's and state and federal payroll guidelines (i.e., W-2s, garnishments, etc.)
Makes recommendations to support new processes or improve current processes
Prepares training materials, guides, and documentation when needed
Responds to payroll questions and concerns of employees, researching records and involving other resources/staff as needed.
Serve as primary administrator for the HRIS
Maintain and update system configuration, security roles, workflows, and data integrity
Develop, automate, and deliver HR and payroll analytics
Partner with HR and IT to improve processes, increase efficiency, and enhance user experience
Troubleshoot HRIS issues
Oversee general ledger entries, payroll journal postings, and account reconciliations.
Support the finance teams with month-end and year-end close processes, ensuring the accurate recording of payroll and benefit costs.
Prepare reports for management and external stakeholders as required.
Ensure adherence to federal, state, and local payroll tax regulations
Coordinate with auditors and provide necessary payroll and accounting documentation
Maintain confidentiality of employee records and sensitive financial data
Keeps current with HR payroll policies and public policy changes affecting payroll rules and guidelines; provides input to policies and procedures for payroll processing.
Builds professional Excel reports from payroll reporting software
Supervise and train payroll staff, providing coaching and feedback
Develop efficient processes and recommend system enhancements
Foster a culture of accuracy, accountability, and continuous improvement
Other projects as needed.