Payroll & Equity Administration Specialist

Cabaletta Bio Inc.•Philadelphia, PA

11d•Hybrid

About The Position

The Payroll & Equity Admin Specialist is a key addition to Cabaletta's Finance team as we move towards an integrated HR technology and payroll platform (Rippling). This role owns accurate and compliant payroll processing for our growing biotech workforce, including multi-state tax filings, while partnering closely with Finance, HR, and IT. This person supports every Cabaletta employee by making sure they are paid accurately and on time, equity transactions are processed and recorded correctly, and travel and expense reimbursements are handled promptly and in compliance with company policy. This role will also play a hands-on role in configuring and optimizing our new payroll infrastructure. This is a highly collaborative role within a patient-focused culture that is committed to improving every day — and an exciting opportunity to help shape foundational systems at a growing biotech ahead of commercialization.

Requirements

3+ years of hands-on payroll processing experience, ideally within a biotech, pharmaceutical, or life sciences company.
Strong working knowledge of multi-state statutory payroll tax requirements, filings, and registrations.
Proficiency with core payroll and HRIS systems; experience with Rippling, Shareworks, NetSuite and Concur strongly preferred.
High degree of accuracy, attention to detail, and discretion in handling confidential employee data.
Strong communication skills and the ability to collaborate cross-functionally with Finance, HR, and IT.

Nice To Haves

Direct experience transitioning payroll off a PEO model onto an in-house HR technology/payroll platform.
Experience supporting payroll through a period of rapid headcount growth or commercial launch

Responsibilities

Own end-to-end payroll processing for all U.S. employees, ensuring accurate, timely, and compliant payroll across multiple pay cycles.
Manage multi-state statutory payroll tax compliance, including registrations, withholding, unemployment insurance, and other required filings.
Coordination with international payroll providers for small workforce outside the U.S.
Partner with Finance to ensure accurate general ledger entries and reconciliations within NetSuite.
Track and reconcile PTO balances, benefits deductions, and garnishments
Ensure correct processing of wages, bonuses, equity income and complex or non-standard pay scenarios
Serve as the primary point of contact for payroll-related employee inquiries, resolving issues with accuracy, discretion, and urgency.
Partner with HR and Finance on audits (financial, tax, workers' compensation) and year-end payroll processes, including W-2s and ACA reporting.
Identify and implement process improvements as Cabaletta scales its payroll and HR technology infrastructure.
Manage employee demographics in Shareworks equity platform
Maintain accurate records of stock option activity in Shareworks
Process new equity grants and terminations in coordination with Legal and Finance
Ensure payroll impact of equity transactions is processed accurately and timely
Review and process employee expense reports ensuring policy compliance using Concur
Flag and follow up on missing receipts, out-of-policy spend, or coding errors
Manage corporate card program, including card-issuance and cancellations.
Reconcile corporate card transactions and follow up with employees for support as needed