Payroll Coordinator

Seaboard Overseas and Trading Group•Merriam, KS

1d•Onsite

About The Position

The Payroll Coordinator is responsible for processing bi-weekly payrolls for hourly, salaried, and executive employees. This role involves ensuring accurate computation of pay, interpreting company policies and government regulations, and responding to team member payroll inquiries. The position also requires managing payroll adjustments, ensuring data integrity across HRIS and payroll systems, and overseeing the garnishments/withholding orders process. Additionally, the Payroll Coordinator will participate in audits, system enhancements, special reporting, tax filings, and year-end activities. This role acts as a liaison between various departments, vendors, and government entities, and requires maintaining confidentiality and compliance with all applicable laws and company policies.

Requirements

High school diploma or GED is required.
Minimum 3 years of job-related experience are required to perform the functions of this position.
Knowledge of PR processes is required.
Excellent verbal and written communication skills required.
Must be able to prioritize tasks to meet tight deadlines.
Must be able to learn new technologies/features.
Must be able to communicate to all levels of the organizational structure.
Ability to take large volumes of data and produce a result.
Must be able to follow the correct processes and procedures to produce payroll data timely and accurately.
Must be able to identify a problem and take the necessary steps to correct it and avoid errors in the future.
Must be trustworthy as this position has access to confidential data.
Must be self-motivated and able to lead and accomplish projects with little to no supervision.

Nice To Haves

2 year degree preferred.
ADP/UKG specific is helpful.
Ability to act as a liaison between business units and ADP.

Responsibilities

Process bi-weekly hourly, salaried, and executive payrolls.
Review and ensure accurate computation of pay while interpreting company policies and government regulations affecting payroll procedures.
Respond timely to all team member payroll questions and concerns.
Handle payroll adjustments in a timely manner to ensure resolution of team member claims, compliance with governmental regulations and maximization of employee level of understanding.
Ensure the accurate interfacing and translation of data through all HRIS and payroll systems, including resolution of issues with payroll vendor to provide a maximum level of employee satisfaction and integrity of reporting data.
Post payroll entries in accounting system.
Oversee garnishments/withholding orders process.
Resolve timely any discrepancies between company and 3rd party vendor.
Actively participate in the audit and streamlining of all payroll processing techniques.
Participate in the implementation of all system enhancements to improve payroll efficiencies.
Provide special reporting to the Risk Management team for Workers Compensation.
Prepare and file Railroad Tax both quarterly and annually.
Prepare and file Census Reporting for the Bureau of Labor Statistics as required.
Maintain daily manual payroll checks, pay cards, voids, and adjustments, as requested.
Communicate and coordinate the yearly SUI rates with outside vendors.
Participate in all year-end activities including but not limited to W2-processing and correction of information, tax changes, system updates for the upcoming year, etc.
Act as liaison between business units, ADP, government entities, and 3rd party vendors.
Comply and stay updated with applicable laws and all Seaboard Corporation and subsidiary policies.
Support and provide backup for PR personnel in the divisions as needed to include full cycle PR processing.
Backup accounting staff as required.
Perform various tasks in the absence of the Payroll Systems Manager as directed.