Payroll & Collections Clerk

K&M FOODSERVICE•Vernon, CA

13h•$32 - $34•Onsite

About The Position

This is a dual role position. We are seeking a detail-oriented Payroll Specialist to manage and process weekly payroll using ADP Workforce Now and ADP Time and Attendance systems for two companies (150 employees). The second role is as a collections clerk to support company cash flow. This position plays a key role in maintaining payroll accuracy, compliance, employee support and customer satisfaction. This position is located in a small family owned business where many of the processes include physical documentation. In addition, we are currently in a transition period resulting in a higher than usual workload. Overtime hours are available when warranted and proficiency in Spanish is a must. Our employees average nine years at K&M and twelve years at Glacier with many requiring assistance with basic paperwork so a patient and professional demeanor is needed.

Requirements

High school diploma
2+ years of high-volume payroll processing experience (100+ employees).
Proficient in English and Spanish both in verbal and written format
Intermediate to advanced skills in Outlook, Word and Excel.

Nice To Haves

Knowledge of state and federal payroll regulations and best practices.
Proficient with ADP Workforce Now and ADP Time and Attendance.
Familiarity with ADP Reporting and i-Reports
Bachelor’s degree in accounting or strong understanding of general accounting principles related to payroll and AR.
Experience with collections/customer communication.

Responsibilities

Process and disburse weekly payroll of 150+ employees using ADP Workforce Now.
Enter and validate employee hours using ADP Time and Attendance software.
Collaborate with HR and Accounting on payroll-related matters and ensure accuracy of benefit deductions.
Audit and verify time sheets, wage calculations, pay data entries, and year-to-date totals.
Maintain accurate payroll records and reconcile payroll accounts.
Handle garnishments, deductions, and vacation/sick accruals.
Review, process, and produce payroll and customized reports as needed.
Assist with manual check processing for lost/stolen checks or late submissions.
Monitor and audit vacation/sick balances and ensure policy compliance.
Provide support and training to supervisors/managers on ADP-related issues.
Assist CFO with year-end payroll processing, W-2s, and required tax documentation.
Respond to employee inquiries and verification requests with professionalism and confidentiality.
Uphold compliance with state and federal payroll regulations and internal policies.
Crosstrain in benefits administration for department backup as needed.
Run and distribute monthly customer account statements.
Investigate and resolve billing discrepancies and respond to payment inquiries.
Perform collection calls and send follow-up emails to resolve past-due accounts.
Handle vendor invoice filing and document scanning.
Pick up mail and deliver vendor checks on a weekly basis (Fridays).
Attend staff and departmental meetings as required.