Payroll & Benefits Coordinator

Quick Supply Co.•Ankeny, IA

7d•Onsite

About The Position

This position will report to the Human Resources Manager with a strong focus on supporting a multi-employer, multi-state payroll, general HR and benefits administration and day-to-day HR operations. This is an on-site, full-time, non-exempt position.

Requirements

3-5 years HR experience, including regular responsibility for multi-state payroll.
Experience using HRIS and payroll systems.
Intermediate proficiency in Microsoft Office Suite, SharePoint and Teams.
Working knowledge of federal and state labor laws.
Basic understanding of employee benefits programs and open enrollment processes.
Strong attention to detail, confidentiality, and follow-through.
Excellent communication and interpersonal skills.
Ability to prioritize and manage multiple tasks in a fast-paced environment.

Responsibilities

Assist with the preparation and processing of a weekly payroll for multiple companies across multiple states.
Prepare weekly payroll entry reports. Maintain HRIS system updating wages, tax withholdings, bonus payments, reviewing time & attendance records, paid leave and holidays, deductions, address and other employee changes.
Serve as the first point of contact with employees and managers to resolve payroll and benefit discrepancies.
Review New Hire Tracker for Onboarding status, and referral bonuses.
Keep Referral Program Bonus Tracker current ensuring referral bonuses are paid timely.
Complete Verifications of Employment as needed from outside agencies.
Run reports from HRIS and coordinate with Finance to reconcile payroll data and respond to payroll-related inquiries.
Serve as a first point of contact for general HR questions, benefit questions, policies, and processes from employees and managers.
Monitor and responds to HR email inbox inquiries, escalating as required.
Support onboarding and offboarding activities, including completion of HRIS Onboarding information, receipt of direct deposit information, I-9 verifications, and termination of benefits, term letters and exit processes.
Create and distribute New Hire/Change/Departure checklists monitoring the completion of department actions.
Maintain HRIS data accuracy, run standard reports such as the Monthly Employee Count Report and Fleet Reports.
Submit new hire/change documentation and information to Safety and Marketing.
Assist with employee relations matters by documenting conversations, assisting with documenting disciplinary actions and escalating as required.
Complete end-of-month duties for payroll, benefits, workers compensation and reporting.
Create, maintain and file documents in physical employee files. Pulls termed employee files from active employee files.
Maintain I-9 files according to regulatory requirements and company processes.
Order office supplies and maintain appropriate inventories.
Update organization charts through Company software options.
Send benefits and 401(k) enrollment emails to new hires.
Monitor new hire benefits enrollment assisting with questions and completion of timely enrollments.
Support open enrollment, benefits changes, and employee education on medical, dental, vision, and other benefit programs.
Process life event changes and work with vendors to resolve benefits issues.
Assist employees to complete STD applications and FMLA leave requests.
Process 401(k) weekly transmission files.
Maintain accurate benefits records and assist with monthly benefits billing and audits.
Ensure compliance with federal, state, and local employment laws.
Notify JJKeller of labor law posting requirements for new locations.
Maintain organized and up-to-date personnel files and confidential HR documentation.
Assist with compliance-related projects including distribution of communications to employees.