Payroll & Benefits Administrator

NatureSweet•San Antonio, TX

1d•Onsite

About The Position

Responsible for overseeing all aspects of accurate payroll processing for a multi-state workforce, ensuring full compliance with federal, state, and local regulations. This role also includes administering employee benefits programs and managing the Human Resources Information System (HRIS) for U.S. operations, while coordinating with payroll and HR systems used in Mexico.

Requirements

Bachelor’s degree in Business, Human Resources, Accounting or Finance.
3-5 years of experience in payroll processing (multi-state preferred).
Benefits administration and HRIS (Dayforce) experience.
English and Spanish required.
Proficiency in Dayforce – Ceridian HRIS management.
Knowledge of Federal and State Payroll Law, tax regulations and benefits compliance (COBRA, FMLA, FLSA).
Attention to details.
Analytical thinking.
Organization and time management.
Confidentiality and discretion.
Communication skills.

Nice To Haves

Certified Payroll Professional is a plus.

Responsibilities

Process accurate and timely payroll for all U.S. employees on weekly and bi-weekly basis, including wages, overtime, bonuses, commissions, deductions, and garnishments.
Manage multi-state payroll operations, ensuring compliance with varying state wage and hour laws, tax withholding requirements, and reporting obligations.
Maintain employee payroll records, including new hires, terminations, changes in status, and time and attendance data.
Reconcile payroll discrepancies, audit payroll runs, and prepare reports for federal, state, and local tax filings, including quarterly and year-end returns (e.g., W-2s).
Respond to payroll inquiries from employees and resolve issues promptly.
Stay current on changes in federal and state payroll laws and regulations.
Be responsible for the proper configuration of the payroll system, performing frequent audits and making necessary adjustments.
Administer employee benefits programs, including health insurance, dental, vision, retirement plans (e.g., 401(k)), life insurance, disability, and other voluntary benefits like wellness bonus.
Be an active part in the annual negotiations with brokers and vendors.
Coordinate open enrollment processes, communicate benefits options to employees, and process enrollments, changes, and terminations.
Reconcile monthly benefits invoices, ensure accurate payroll deductions for benefits, and collaborate with insurance carriers and third-party administrators.
Serve as the primary point of contact for employee benefits questions and issues.
Maintain benefits records and ensure compliance with applicable laws (e.g., ERISA, COBRA, ACA).
Manage the benefit of relocation for new hires.
Manage and maintain the HRIS for U.S. operations, ensuring data accuracy, integrity, and security.
Perform data entry, generate reports (e.g., headcount, turnover, compliance), and analyze HR metrics as needed.
Configure system modules, test upgrades and changes, troubleshoot issues, and provide user training and support.
Coordinate with HR and payroll systems in Mexico to ensure seamless data flow, reporting consistency, and alignment where applicable by entering data on the HRIS systems in Mexico.
Audit HR processes and documents related to payroll and benefits.
Provide general support to the HR team, including assistance with onboarding, offboarding, and record-keeping.
Prepare ad-hoc reports and participate in audits or compliance reviews.
Maintain strict confidentiality of sensitive employee information, and keep personnel files up to date.