Payroll Associate

RailWorks•Town of Oyster Bay, NY

2d•$55,000 - $65,000•Onsite

About The Position

The Payroll Associate will ensure accurate processing and recording of company’s payroll, provide timely and accurate financial information, and participate in daily data entry, payroll processing, month-end and quarter-end financial deadlines.

Requirements

Manage workflow to ensure all payroll transactions are processed accurately and timely.
Understand proper taxation of employer paid benefits, pre-taxable and non-taxable calculations.
Process correct garnishment calculations and compliance with state requirements.
Execute time and attendance imports and interface with payroll.
Submit wage payment, tax and bank files to third party vendors.
Perform ad hoc financial and operational reporting as needed internally and externally.
Experience with multi-state and high volume of payroll processing.
Strong Proficiency in Excel and payroll reconciliations.
Strong Knowledge of federal and state regulations.
Ability to communicate with all levels of management and field offices.
Strong work ethic, flexible work schedule to accommodate payroll processing, monthly and quarterly deadlines as needed.
High degree of professionalism to deal with sensitive and confidential material.
2 to 3 years processing payroll from data entry to payroll file submission.

Nice To Haves

Construction Industry experience
Union/Certified Reporting experience
JD Edwards, Austin Lane
ADP Workforce, Enterprise, ADP Smart Compliance
Canadian and US payroll processing/rules

Responsibilities

Process weekly and biweekly US and Canada payroll, including Austin Lane timesheet uploads into JDE, coordination for approvals and corrections.
Audit and review new hire, terminations, employee changes, and tax set-up for accurate payroll processing.
Perform JDE calculations for gross to net payroll, create journal entries, and transmit wage payments and ACH bank files.
Handle Union and Rate Set-up by reviewing Collective Bargaining Agreements to update JDE tables, coordinating with local offices, project managers, and the legal department for missing data.
Review and set up garnishments in accordance with state laws, coordinating with the Legal Department.
Audit and verify payroll in accordance with state, local, province, and federal wages, as well as CBA agreements, union benefits, fringes, 401K, and prevailing wages.
Assist with identifying, analyzing, and resolving payroll and wage and hour issues for employees.
Run ad hoc reports for business needs, including workers' compensation, accounting reconciliations, and miscellaneous reports for management.
Handle sensitive and confidential information, ensuring compliance with RailWorks policies, union contracts, and applicable legal requirements.
Prepare Accounts Payable check requests to remit payments to third-party agencies.
Cross-train and act as a payroll processor backup for other payrolls when team members are out of office.
Reconcile end-of-month and quarterly reports for workers' compensation.
Submit monthly payments for Union and quarterly payments for Washington worker’s compensation, if applicable.
Reconcile GL accounts against vouchers for monthly and quarterly payments.
Process and reconcile ADP Quarterly Tax filings for US and Canada.
Work on projects and system testing as needed to comply with regulations or union set-up.
Maintain business registration and research pending tax agency questions for State and SUI payroll accounts.
Perform Quarterly Washington Workers Comp reconciliation and remit payments.