Payroll Associate

Utica Community School District•Sterling Heights, MI

About The Position

The Payroll Associate is responsible for the accurate and timely processing of payroll for district employees in accordance with applicable federal and state laws, collective bargaining agreements, and district policies. This position supports the financial integrity of the district by maintaining payroll records, ensuring compliance, and providing responsive service to employees regarding payroll-related matters.

Requirements

Associate’s degree in accounting, business administration, or related field preferred; equivalent experience considered
Minimum of 3–5 years of payroll experience, preferably in a school district environment
Knowledge of payroll laws and regulations, including FLSA, IRS, 403(b) and 457 tax sheltered programs and related payroll principles and practices
Experience with payroll systems and financial software (e.g., MISD AS400 or Kronos)
Proficiency in Microsoft Excel and other office applications
Strong attention to detail, accuracy, and organizational skills
Ability to maintain confidentiality and handle sensitive information appropriately
Effective communication and customer service skills
Ability to meet strict deadlines required

Nice To Haves

MSBO School Payroll Specialist Certification preferred

Responsibilities

Process semi-monthly payroll for all district employees, including regular wages, overtime, and supplemental pay
Administer employee direct deposit setup and changes, ensuring accuracy and timely processing
Process and maintain employee federal and state tax withholding elections, including Form W-4 updates
Administer wage garnishments, levies, and child support orders in compliance with applicable laws and court orders
Maintain accurate payroll records, including earnings, deductions, and leave balances
Ensure compliance with federal, state, and local payroll regulations, including tax withholdings and reporting
Review and verify time sheets, contracts, and payroll adjustments for accuracy and completeness
Coordinate payroll-related functions with Human Resources, including new hires, terminations, and benefit changes
Respond to employee inquiries regarding pay, deductions, and leave balances in a timely and professional manner
Assist with audits by providing payroll documentation and reports as requested
Maintain confidentiality of payroll and personnel information
Perform other duties as assigned by the Business Office administration