Payroll Assistant

U.S.VETS•Los Angeles, CA

1d•$22 - $27

About The Position

The Timesheet Compliance Assistant is a detail-oriented, accuracy-driven professional responsible for ensuring non-exempt timecard compliance across the organization. The role conducts daily timecard audits, monitors compliance with wage and hour laws, particularly in California, and works with employees and supervisors to resolve issues before payroll processing. It is suited to someone who enjoys structured, methodical work and values analytical rigor, consistency, quality assurance, and process improvement. U.S.VETS is a nonprofit provider of comprehensive services to homeless and at-risk veterans. Its mission is to help veterans transition successfully to civilian life through housing, counseling, career development, and supportive services. The organization operates programs in California, Hawaii, Texas, Nevada, Arizona, and Washington, D.C.

Requirements

Associate’s or Bachelor’s degree preferred in Business, Accounting, HR, or a related field.
At least 2 years of experience in payroll, HR, operations, or high-volume administrative roles.
Experience reviewing employee timecards and identifying discrepancies.
Proficiency with HRIS systems.
Strong Excel skills, including filters, sorting, formulas, and data validation.
Strong written communication skills and ability to draft professional emails and reports.
Customer-service mindset and ability to set and reinforce expectations.
Highly organized and dependable, with strong follow-through and accountability.
Collaborative approach and comfort enforcing standards.
Quality- and compliance-focused.

Nice To Haves

Paycom experience is strongly preferred; experience with ADP, UKG, Workday, or similar systems is acceptable.
Experience with California wage and hour rules.
Experience supporting grant-funded programs or labor allocation tracking.

Responsibilities

Review non-exempt employee timecards daily, with a focus on California compliance.
Ensure accurate daily time entry, meal-period clocking, and labor or grant allocation coding.
Identify recurring trends and compliance risks, escalating issues when needed.
Ensure timecard corrections are resolved before payroll deadlines.
Run and analyze daily, weekly, and pay-period timekeeping and compliance reports.
Maintain internal tracking logs and Excel-based dashboards.
Prepare routine compliance summaries for HR, Payroll, Operations, and leadership.
Support Payroll Specialists with timely and accurate payroll processing.
Contact employees about missing punches, incorrect entries, and approvals.
Work with supervisors to ensure timely timecard review and approval.
Escalate unresolved issues with appropriate documentation.
Draft professional communications about timekeeping expectations and deadlines.
Support onboarding by reinforcing wage and hour and timekeeping requirements.
Assist with creating job aids, reminders, and training materials.
Recommend improvements to timekeeping processes and reporting tools.
Support internal audits and funder or agency compliance reviews.
Maintain confidentiality and professionalism when handling payroll data.