Payroll and Procurement Assistant

Illinois Mathematics and Science Academy • Aurora, IL

6d • Onsite

About The Position

The selected candidate will provide general clerical support and specialized payroll and procurement support in the Business Office. This individual must respond efficiently to payroll and general procurement requests by internal and external constituents and work collaboratively as a member of the Business Office in proactively anticipating problems and relevant needs. The Payroll and Procurement Assistant reports to the Executive Director of Business and Financial Operations The internationally recognized Illinois Mathematics and Science Academy (IMSA) develops creative, ethical leaders in science, technology, engineering, and mathematics. As a teaching and learning laboratory created by the State of Illinois, IMSA enrolls academically talented Illinois students (grades 10–12) in its advanced, residential college preparatory program. It also serves thousands of educators and students in Illinois and beyond through innovative instructional programs that foster imagination and inquiry. The Illinois Mathematics and Science Academy (IMSA) is committed to an equitable, diverse and inclusive teaching and learning environment. IMSA has committed to advancing equity in STEM education and representation and creating a diverse, inclusive community of global citizens who can realize their full potential, and execute our mission to advance the human condition. This Equity and Excellence work is the intentional integration of Cultural Competence, Diversity, Equity, Equity-Minded Frame, Excellence and Inclusion into every facet of the Academy, with the understanding that it is an active and ongoing process involving structures, processes and people and not an isolated initiative. This position will support IMSA's Diversity work by ensuring the delivery of quality, equitable, and inclusive constituent-centered support while promoting and maintaining an inclusive work environment and culture that embraces the diversity of people and perspectives collaborating at IMSA to ignite and nurture creative, ethical, scientific minds that advance the human condition.

Requirements

• Associate’s Degree and three (3) years professional experience or an equivalent combination of education and experience
• Experience in supporting and processing basic accounting transactions
• Proficiency and understanding of computerized accounting and payroll systems
• Excellent communication and interpersonal skills
• Excellent organizational skills
• Ability to communicate with internal and external customers, staff, and students
• Ability to adapt to a work environment that requires learning and acquisition of skills to successfully fulfill the performance responsibilities and duties

Nice To Haves

• Experience at a state agency or academic environment
• Experience with State of Illinois pension system(s)

Responsibilities

• Process all payroll input functions
• Balance payroll reports
• Maintain orderly and accurate payroll records
• Prepare bank deposits
• Assist the procurement function including but not limited to placing Amazon orders, following-up with vendors, and initial contract preparation
• Process weekly procurement voucher transfers to State of Illinois comptroller
• Support procurement with management of contract timelines
• Assist with support of student registration and fee collection as needed
• Respond to service requests of internal and external customers in a pleasant and efficient manner
• Demonstrate a willingness to serve as an active and contributing member of the Academy.
• Other duties as assigned.

Benefits

• IMSA offers a comprehensive state benefits package (major medical, dental, vision, and prescription)
• a generous paid time off plan
• a retirement plan through the State University Retirement System ( SURS )
• SURS is reciprocal with other Illinois public retirement systems such as the Teachers’ Retirement System of Illinois (TRS) and the Illinois Municipal Retirement Fund (IMRF).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree