Payroll and HR Administrator

CASCADE AIDS PROJECT•Portland, OR

2d•$62,000 - $62,000•Hybrid

About The Position

Cascade AIDS Project (CAP) is the oldest and largest AIDS Service Organization (ASO) in Oregon and Southwest Washington that provides the LGBTQ+ community and beyond with compassionate healthcare. CAP’s mission is to promote well-being and advance equity by providing inclusive health and wellness services for LGBTQ+ people, people affected by HIV, and all those seeking compassionate care. Prism Health, Our House, Tod’s Corner and Esthers Pantry are all apart of CAP. To learn more about us please visit CAP, Prism Health and Our House. Cascade AIDS Project is looking for an HR and Payroll Administrator. We are looking for a detail-oriented professional to serve as the technical backbone of our People Operations team. In this role, you aren’t just processing numbers; you are ensuring that the people who care for our community are paid accurately, supported in their benefits, and free to focus on their patients and clients. This is a Full-Time role working at our Davis St location in the Old Town area of Portland. The schedule for this role is a Hybrid Monday-Friday 9:00am-5:00pm, 3 days in office and 2 days work from home. The pay for this position is a yearly salary of $62,000 Please submit your resume and cover letter by January 31st 2026.

Requirements

You have at least 2 – 3 years’ hands-on experience processing full cycle payroll. It’s a huge plus if some or all of this experience is in non-profit, healthcare, or unionized organizations.
You are comfortable navigating HRIS platforms (a year or more experience processing payroll and/or administering benefits in Paycom is a huge plus!) and you aren't afraid of VLOOKUPS or Pivot Tables in Excel.
You are a data detective. You don’t just enter data; you verify it. You have a keen eye for detail and you find satisfaction in reconciling a complex invoice to the penny.
You have a systems mindset. You might not be a developer, but you have an aptitude for understanding how systems talk to each other. You are interested in looking at a workflow and asking, "Is there a better, faster way to do this?"
You are a calming presence. You understand that pay and benefits are personal and stressful. When an employee comes to you with a problem, you bring emotional regulation, empathy, and a solutions-oriented approach to the conversation.
You are mission-aligned. You understand that in a non-profit healthcare setting, administrative excellence directly supports the delivery of compassionate care.

Nice To Haves

Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is a plus but not required.

Responsibilities

You will manage the full lifecycle of semi-monthly payroll for our team using Paycom, ensuring 99.5%+ accuracy in timecards, deductions, and final pay.
You will be the guardian of our HRIS data integrity, conducting regular audits to ensure our personnel files, benefits data, and learning management records are flawless.
You will tackle monthly reconciliations of benefit carrier invoices (including our ICHRA medical plans), identifying discrepancies and solving root-cause errors between our systems and vendor bills.
You will serve as the first point of contact for employee questions regarding pay, benefits, and policies, providing clear answers and "Tier 1" support.
You will partner with the broader people and culture team to identify inefficiencies in our current processes and help implement smoother, digital-first workflows.