HR Coordinator / Payroll Administrator (ML)

CIP Recruiting Services•Cambridge, MA

23h•Remote

About The Position

For over 35 years, CIP Group has been a dynamic force in Employee Benefits, Retirement, HR Consulting, and Payroll Services, committed to excellence and innovation. While we are a Boston-based, independent benefit brokerage located in Cambridge, MA, we are proud to be a national firm, serving clients across the country. Our diverse team simplifies work life for clients by offering expert services tailored to each client’s strategic vision. Our philosophy centers on advocacy and partnership, going beyond traditional roles to collaborate and conquer challenges. CIP Group’s commitment to excellence is woven into our DNA, ensuring every interaction is a step towards a more prosperous and confident future. Together, we strive to bring innovation and transformative solutions, forging a path toward a future where organizations thrive, employees flourish, and success knows no bounds. We are currently looking for a full-time HR Coordinator / Payroll Administrator to join our team. This position will report to the HR Business Partner and Payroll Team. The HR Coordinator / Payroll Administrator is responsible for independently managing payroll operations and providing comprehensive support across core human resources functions. This role requires a solid understanding of HR and payroll practices, the ability to work with minimal supervision, and a proactive approach to ensuring compliance, accuracy, and a positive employee experience.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
3–6 years of progressive experience in HR coordination and payroll administration
Strong working knowledge of payroll systems, HRIS platforms, and timekeeping systems
Demonstrated understanding of employment laws, payroll regulations, and compliance requirements
Proven ability to manage multiple priorities with minimal supervision
High level of discretion when handling confidential information
Strong analytical, problem-solving, and decision-making skills
Excellent organizational, communication, and interpersonal abilities
Advanced proficiency in Microsoft Excel and HR reporting tools
Ability to collaborate cross-functionally and support employees at all organizational levels

Nice To Haves

Payroll certification (CPP, FPC) or HR certification (PHR, SHRM-CP)
Experience processing multi-state payroll
Experience with Paycor is a plus
Experience supporting audits and compliance reporting

Responsibilities

Working collaboratively with team members, process bi-weekly/weekly/monthly payroll accurately and on time for all employees
Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments
Ensure ongoing compliance with federal, state, and local wage and hour regulations
Reconcile payroll reports, identify discrepancies, and implement corrective actions
Coordinate payroll tax filings, year-end processing (W-2s), audits, and vendor relationships
Serve as a subject-matter resource for payroll-related employee inquiries and issue resolution
Maintain and audit employee records within HRIS systems to ensure accuracy and compliance
A Lead onboarding and offboarding processes, ensuring timely completion of documentation and system updates
Work with benefits team members for questions surrounding employee benefits programs, and deductions
Manage background checks, employment verifications, and I-9 compliance
Work with multiple managers to provide feedback on disciplinary issues, documentation and terminations involving employee relations matters
Assist Human Resource Business Partner with investigations and ADA accommodations
Assist with interpretation and consistent application of HR policies and procedures