HR & Payroll Coordinator

Inspīr Modern Senior Living•Washington, DC

5d•$60,000 - $80,000

About The Position

The Payroll and Human Resources Coordinator is responsible for the day-to-day tasks required to keep the community running efficiently. This role provides support to the Community HR Director, Executive Director and Management Company with financial and human resources responsibilities for the community. They may manage other administrative associates such as reception. This is a department manager role, which may require travel as appropriate (to home office, training courses, etc.) and communicate regularly with department heads.

Requirements

High School graduate or equivalent certificate; Associate degree or higher preferred
3 to 5 years progressive experience in office management
Knowledge of Microsoft Office (Word, PowerPoint, Excel, and Outlook) as well as familiarity with the Internet and its search tools
Experience in human resources management
Produces proposals and presentation packets
Maintains databases (HR, vendors, etc.)
Strong organizational, oral and written communication skills
Knowledge of UKG payroll system or comparable
Knowledge of office equipment and ability to trouble shoot problems

Responsibilities

Enter associates into the time clock
Export pulled hours into payroll grid
Makes necessary approved payroll edits including PTO and missed punches
Monitor and control over employee time punches
Export time sheets from payroll system
Ensure proper recording into the payroll grid for payroll hours and dollars
Monitor payrolls check disbursements
Archive/discard payrolls at the end of each cycle
Manages the recruiting process for new hires, including searching and screening candidates in the ATS, checking references and producing offer letter
First point of contact for all HR related matters
Coordinates and facilitates new hire orientation as well as monthly all associates meetings and in-service training
HRIS data entry processing for status changes, promotions, position changes and terminations
Presents coaching and counseling through the progressive discipline process in conjunction with the Executive Director and Human Resources
Interprets policies and procedures with Human Resources and communicates to all associates
Benefits administration at community level, assisting in the open enrollment, ongoing benefits communication and benefits orientation and enrollment for new hires
Maintains accurate associate files and employment records
Responds to unemployment
Ensures regulatory and legal compliance for all employment-related matters
Handles workers compensation administration and OSHA record keeping
Follows emergency procedures in the community
Understands the safety practices and procedures of the community
Skilled in customer service and able to resolve concerns and conflicts in a professional and timely manner
Ability to effectively present information on one-on-one and small group situations to customers, clients, and other associates of the organization
Maintains open communication with Executive Director to ensure smooth operation of the community
Communicates effectively with supervisor and other staff
Advises supervisor and appropriate manager in any changes in physical and mental health of residents immediately
Assumes responsibility of staffing for the department
Effectively trains and supervises department staff
Hires, orients, trains, motivates, counsels, disciplines, and supervises staff
Ensures staff is aware of and follows policies, procedures, and safely measures
Prepares work and time schedules for department employees
Conducts regular staff meetings and training sessions to ensure the staff expands its knowledge and expertise
Audits performance on an on-going basis
Completes performance review at least annually