Payroll and Benefits Coordinator

Martis Camp•Truckee, CA

1d•$30 - $36

About The Position

POSITION SUMMARY : Under the direction of the Assistant Controller and in collaboration with the Payroll Administrator, the Payroll and Benefits Coordinator provides support for a variety of Payroll and Human Resources processes, functions, and reporting, ensuring timeliness, accuracy, and compliance. ESSENTIAL JOB RESPONSIBILITIES : Support the timely processing of bi-weekly payroll and various Human Resources functions through data collection, data entry, research, verification, distribution, and filing, as assigned. Reconcile, prepare, and analyze all payroll data, including commissions, service charges, overtime premium, meal premium, gratuity, etc. Assist Payroll Administrator in bi-weekly payroll processing. Act as backup for payroll processing in case of an emergency with the Payroll Administrator. Act as backup for out-of-cycle employee paychecks for the Payroll Administrator, sick/emergency. Provide support to Ambassadors and Managers regarding payroll questions and concerns, escalating to the Payroll Administrator and/or Human Resources as necessary for resolution. Monitor Ambassador eligibility for benefits and communicate applicable information in accordance with plan guidelines, supporting enrollment and changes as necessary. Benefits liaison for reconciliation to the HRIS system, invoices, open enrollment, and payroll. Coding of all invoices relating to payroll and Ambassador benefits. Support the Human Resources department during the hiring process by monitoring checklists in the HRIS system, approving direct deposit actions, and assisting with new hire orientations. Gather information necessary to respond to EDD claims, audits, or other employment verifications. Assist with due diligence of unclaimed wages and State Controller regulations and procedures. Performs routine filing and scanning to assist with digitizing Ambassador personnel files. Complete records filing, scanning, and/or destruction, as assigned. Provide support in English and Spanish to Ambassadors and Managers regarding payroll questions and concerns, escalating to the Payroll Administrator and/or Human Resources as necessary for resolution. Updates job knowledge by participating in educational opportunities, reading professional publications, and participating in professional organizations. Supports other HR and accounting functions, duties and projects as needed and/or assigned.

Requirements

Excellent organizational skills, time management, and attention to detail.
Intermediate knowledge of Microsoft Excel and Outlook.
Accurate data entry and filing skills.
Ability to work independently and collaboratively.
Bilingual preferred (English/Spanish)
Maintains high ethical and moral standards.
Minimum of two (2) years of experience in a general clerical, accounting, or administrative role, preferably in a payroll or accounting function.
High School diploma or equivalent; some college preferred but not required; completion of a related college program in lieu of work experience considered.
Experience working in an office environment is required.

Nice To Haves

Experience working with UKG Ready preferred.

Responsibilities

Support the timely processing of bi-weekly payroll and various Human Resources functions through data collection, data entry, research, verification, distribution, and filing, as assigned.
Reconcile, prepare, and analyze all payroll data, including commissions, service charges, overtime premium, meal premium, gratuity, etc.
Assist Payroll Administrator in bi-weekly payroll processing.
Act as backup for payroll processing in case of an emergency with the Payroll Administrator.
Act as backup for out-of-cycle employee paychecks for the Payroll Administrator, sick/emergency.
Provide support to Ambassadors and Managers regarding payroll questions and concerns, escalating to the Payroll Administrator and/or Human Resources as necessary for resolution.
Monitor Ambassador eligibility for benefits and communicate applicable information in accordance with plan guidelines, supporting enrollment and changes as necessary.
Benefits liaison for reconciliation to the HRIS system, invoices, open enrollment, and payroll.
Coding of all invoices relating to payroll and Ambassador benefits.
Support the Human Resources department during the hiring process by monitoring checklists in the HRIS system, approving direct deposit actions, and assisting with new hire orientations.
Gather information necessary to respond to EDD claims, audits, or other employment verifications.
Assist with due diligence of unclaimed wages and State Controller regulations and procedures.
Performs routine filing and scanning to assist with digitizing Ambassador personnel files.
Complete records filing, scanning, and/or destruction, as assigned.
Provide support in English and Spanish to Ambassadors and Managers regarding payroll questions and concerns, escalating to the Payroll Administrator and/or Human Resources as necessary for resolution.
Updates job knowledge by participating in educational opportunities, reading professional publications, and participating in professional organizations.
Supports other HR and accounting functions, duties and projects as needed and/or assigned.