Payroll and Benefits Admin

ATS Traffic•Tacoma, WA

About The Position

The Payroll Administrator’s key responsibilities are: Payroll Processing: Process weekly payroll for union employees under the supervision of the Payroll & Benefits Lead. Accurately enter and validate employee timesheets, including tracking of multiple shifts, job titles, and union-specific work classifications. Verify payroll deductions, including garnishments, union dues, benefit contributions, and retirement plans. Partner with HR on new hire setup, terminations, and changes in pay or deductions. Prepare and submit payroll tax filings and other required documentation Compliance, Reporting & Audit: Prepare and submit certified payroll reports in compliance with the Davis-Bacon Act, state prevailing wage laws, and other regulatory requirements. Track and remit union benefits, dues, and fringe contributions. Maintain and track multiple union base pay rates and fringe benefit rates across different crafts, collective bargaining agreements, contracts, and reporting periods. Maintain accurate and up-to-date employee payroll records in compliance with company policies, labor regulations, and applicable union agreements. Assist with the preparation of payroll-related reports Provide support during internal and external audits Process and audit biweekly and monthly Benefits & 401K related remittances as well as GLI Journal entries and reconciliations Conduct the year end validation process, W2 Tax forms validations Manages and reconciles Workers’ Compensation payments and audits for each applicable region Responds to garnishment and unemployment payroll requests. Benefit Administration Administer and process employee benefits and 401k enrollment, set up or changes in both payroll and benefits system, answer employee’s inquiry related to their benefits and payroll. Administer leave documentation and maintain accurate records of leave requests, approvals, and denials. Employee Support Serve as a primary point of contact for payroll inquiries via phone, internal ticketing system, and email. Ensure courteous, timely responses to questions and effective resolution of payroll-related requests

Requirements

Diploma or Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field.
3-5 years of payroll experience, preferably in construction.
CPP or FPC Certified, America Payroll Association
Must have knowledge of multi-state payroll practices, including prevailing wage laws, and applicable tax and labor compliance laws.
Strong familiarity with certified payroll requirements under the Davis-Bacon Act, as well as local city and state reporting requirements (e.g., LCPtracker, Elation Systems, or similar platforms).
Proficiency in HRIS or ERP systems (UKG and/or Foundations Construction Payroll).
Strong attention to detail and accuracy in data entry.
Ability to manage confidential information with discretion and professionalism.
Strong organizational, communication, and problem-solving skills.
Ability to manage high volumes of employee records and union classifications across multiple shifts and work locations.
Understanding of project-based labor cost tracking and job costing structures, including cost codes, labor codes, and work package reporting.
Ability to interpret and apply collective bargaining agreements across multiple trades.
Strong understanding of certified payroll laws, union fringe benefits, and prevailing wage classifications.
Must maintain confidentiality and handle sensitive payroll data in accordance with company policy and legal regulations.
Knowledge of ACA (Affordable Care Act) compliance for benefits administration.
Proficiency in Excel for payroll reconciliations and reporting (pivot tables, VLOOKUP, etc.)
Experience with electronic certified payroll submission systems

Nice To Haves

Experience processing union payroll with familiarity in collective bargaining agreements and prevailing wage compliance, strongly preferred.
Comfortable supporting field supervision in resolving timekeeping or classification disputes.

Responsibilities

Process weekly payroll for union employees
Accurately enter and validate employee timesheets
Verify payroll deductions
Partner with HR on new hire setup, terminations, and changes in pay or deductions
Prepare and submit payroll tax filings and other required documentation
Prepare and submit certified payroll reports in compliance with the Davis-Bacon Act, state prevailing wage laws, and other regulatory requirements
Track and remit union benefits, dues, and fringe contributions
Maintain and track multiple union base pay rates and fringe benefit rates across different crafts, collective bargaining agreements, contracts, and reporting periods
Maintain accurate and up-to-date employee payroll records in compliance with company policies, labor regulations, and applicable union agreements
Assist with the preparation of payroll-related reports
Provide support during internal and external audits
Process and audit biweekly and monthly Benefits & 401K related remittances as well as GLI Journal entries and reconciliations
Conduct the year end validation process, W2 Tax forms validations
Manages and reconciles Workers’ Compensation payments and audits for each applicable region
Responds to garnishment and unemployment payroll requests
Administer and process employee benefits and 401k enrollment, set up or changes in both payroll and benefits system, answer employee’s inquiry related to their benefits and payroll
Administer leave documentation and maintain accurate records of leave requests, approvals, and denials
Serve as a primary point of contact for payroll inquiries via phone, internal ticketing system, and email
Ensure courteous, timely responses to questions and effective resolution of payroll-related requests