Payroll Analyst

Signature Aviation•Orlando, FL

About The Position

The Payroll Analyst is responsible for ensuring accurate and timely processing of payroll, maintaining compliance with applicable laws and regulations, and supporting payroll-related reporting and analysis. This role partners closely with HR, Finance, and external vendors to resolve payroll issues and improve processes.

Requirements

Ability to read and comprehend documents such as safety rules, operating instructions, and procedure manuals.
Ability to write simple correspondence and routine reports.
Ability to effectively present information in one-on-one and small groups of customers and other employees of the organization.
Ability to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Some independent judgement is necessary to select and apply the most appropriate of available procedures.
Proficient in Microsoft tools; Word, Excel, PowerPoint, and Outlook.
Strong oral, written, and interpersonal skills.
Strong analytic and problem-solving skills.
High school diploma or equivalent required.
Minimum of three to five (3-5) years of payroll processing experience.
Experience with HR Information Management systems required.
Experience in processing multi-state payrolls.
Knowledge in payroll laws and understanding of federal, state, and local taxes.

Nice To Haves

Experience with HR Cloud systems such as Oracle Fusion, Workday, or PeopleSoft.
HR Cloud systems such as UKG (Pro & WFM), Oracle Fusion, Workday, or PeopleSoft preferred.

Responsibilities

Process and review multi-state payrolls on a regular cycle (weekly, bi-weekly, for US and weekly and semi-monthly for Canada).
Audit payroll data for accuracy, including earnings, deductions, taxes, and timekeeping inputs.
Ensure compliance with federal, state, and local payroll tax regulations.
Reconcile payroll reports, general ledger accounts, and benefit deductions.
Investigate and resolve payroll discrepancies, employee inquiries, and system issues.
Maintain and update employee payroll records in the HRIS/payroll system (e.g., UKG, Oracle, ADP).
Prepare and analyze payroll reports for internal stakeholders, Finance, and auditors.
Support year-end activities, including W-2 processing and audits.
Assist with payroll system implementations, upgrades, and process improvements.
Collaborate with HR on changes related to compensation, benefits, and employee status.
Ensure proper documentation and adherence to internal controls and audit requirements.
Processes payroll distribution, direct deposits, retroactive payments, voluntary payroll deductions, and identifies and researches exceptions.
Researches, analyzes, and resolves payroll related issues or questions from employees and other internal staff.
Receives and responds to pay related inquiries and collects emails from multiple locations that time sheets are ready to pull from time management system for processing.
Makes adjustments to amounts paid including overtime, vacation, sick, bonuses, garnishments, short-term disability; and maintains garnishments in payroll database.
Responds to queries from garnishment agencies and issues and records adjustments to pay related to previous errors or retroactive increases.
Compiles statistical reports, statements, and summaries related to pay and submits them to appropriate departments.
Processes manual checks, voids, stop payments, and direct deposit reversals, as needed.