Payroll Analyst

Ichor•Tualatin, WA

About The Position

Ichor is a dynamic, publicly traded company with a global presence, developing leading fluid delivery systems for the semiconductor fabrication industry, and to a lesser extent, aerospace, defense, and medical. Reporting to the Payroll Manager, the Payroll Analyst will be a key member of the 2-person payroll team and will collaborate with employees, managers, HR, and the finance team. This role will lead critical business processes across U.S. operations, including payroll processing, compliance, and analytics. The Payroll Analyst will act as a subject matter expert in full-cycle payroll operations and will have the opportunity to influence payroll practices and systems. The role is highly visible and requires a high degree of autonomy, accuracy, initiative, and the ability to manage tasks independently. There is potential for the role to evolve into leadership and other expanded responsibilities as the company continues to grow.

Requirements

Bachelor's degree in Business, Accounting, or related/equivalent experience
FPC or CPP Certification
Minimum of 5 years’ full cycle payroll experience processing high-volume, multi-state, large-scale payroll operations for at least 1,000+ employees, preferably in ADP Workforce Now
Demonstrable Intermediate to Advanced Microsoft Excel proficiency (pivot tables, VLOOKUPS, formulas)
Comprehensive understanding of federal, multi-state, and local payroll regulations, particularly with Oregon and California.
Familiar with online compliance resources
Experience with RSU Equity compensation (RSU and/or options) and ESPP plan experience
Experience with SOX compliance and payroll controls at a publicly traded company
Solid auditing experience and knowledge to catch anomalies or provide data insights
HCM system integration functionality experience (Oracle, Workday, etc.)
Cheerful, professional, can-do approach (front-line customer service background a plus)
Curious and driven mentality with a high capacity for continuous learning and improvement
Strong planning, time-management, and communication skills as well as the ability to adapt quickly to business needs or busy periods
Highly productive with consistent and high attention to detail, accuracy and quality
Able to understand, interpret and convey highly detailed and complex transactions
Able to be flexible with work hours during critical times

Responsibilities

Prepare and process U.S. bi-weekly payroll in ADP Workforce Now for 1,100 employees, ensuring timely and accurate pay across diverse pay types, employee types, and schedules.
Audit and reconcile payroll data, including hours, wages, benefits, taxes, and deductions.
Prepare and calculate off-cycle payments, including final pay in accordance with state regulations.
Perform payroll close activities including HSA and 401k funding, reporting and preparation of journal entries.
Troubleshoot issues that arise during payroll processing and apply critical thinking and best judgment to problem-solve or escalate quickly to ensure timely resolution during tight deadlines.
Monitor the daily Oracle to ADP Databridge integration to ensure a successful flow of employee data and accuracy between HRIS, Payroll, Benefits, G/L.
Identify and communicate issues to stakeholders or resolve issues when necessary.
Prepare biweekly, monthly, and quarterly payroll data and generate comprehensive reports for internal and external stakeholders.
Process/export RSU transactions from Equity Edge into ADP and run off-cycle payrolls when the amount is over the $100 threshold.
Ensure Equity Edge is kept current with employee YTD tax data and individual tax/employee records are maintained when there are employment status changes.
Create and maintain SOPs to streamline, standardize, and scale payroll processes.
Remain current with federal, state, and local payroll regulations and partner with Payroll Manager and ADP to implement changes promptly.
Support quarterly and year-end reporting, including wage/tax amendments, W-2s, 1099s, 3922s, and state/local forms.
Coordinate and assist with requests and questions from financial, retirement plan, and tax auditors.
May assist with audits of internal records, worker’s comp, tax filings and related documentation.
May assist with periodic testing of controls with internal or external auditors.
Stay current with evolving payroll technology and software.
Continuously evaluate payroll processes and suggest/identify/implement process improvements for accuracy and efficiency.
Assist with testing process improvements and may assist with other payroll system implementations or upgrades.
Apply excellent customer service to address employee payroll inquiries and resolve promptly with confidentiality and good judgment.
Partner effectively with HR, Finance, and other stakeholders to bridge any gaps in current processes, and to understand/anticipate future needs/requests to ensure seamless financial operations.
Clearly communicate complex payroll information to a diverse audience.