Payroll Administrator

TRIGO ADR Americas•Houston, TX

2d•Remote

About The Position

Under general supervision and reporting to the Payroll Manager, The Payroll Administrator is responsible to perform all activities necessary for multi-state US and international hourly and salaried payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments. The Payroll Administrator will play a critical role in maintaining data integrity, resolving payroll-related issues, and driving process improvements within the organization.

Requirements

Payroll Software: preferably UKG and Blue Marble
DocuSign Software
Benefits and HR Software
Multi-state US payroll
International payroll
California and Washington state timekeeping requirements
Familiarity with other HR processing systems such as 401k and various benefit systems
Accounting
Timekeeping
Regulatory compliance
HR and labor rules and regulations
Fair Labor Standard Act, Affordable Care Act (ACA)
ACA, HIPAA, FMLA and COBRA, 401(k)
Federal and State employment legislation
MS Office specifically Microsoft Teams, Excel, and Outlook.
Excellent analytical skills, diligence, and an elevated level of confidentiality
Problem-solving and independent thinking
Time Management
Records Management
Proficient in Payroll software and systems; UKG preferred
Fluent English – reading and writing is required
Professionalism, integrity, and exceptional attention to detail
Excellent interpersonal, written, and verbal communication skills
Strong independent decision-making skills and professional judgment
Meet tight deadlines and ensure accurate processing
Resolve errors or system issues
Manage completion of all payroll tasks prior to processing dates
Commit to working every payroll processing date
Communicate professionally and tactfully with employees to explain specifics regarding their pay
Establish and maintain effective working relationships
Pass pre-hire background check including credit screening
Fluent English – reading and writing is required
Valid Drivers’ License
Valid Auto Insurance
Pass pre-hire background check including DMV and credit screening.
Pass Pre-hire Drug Screening
Associate’s degree preferred and 3-5 years of related experience processing multi-state and international Payroll for 250+ employees.
Any combination of education and experience may be considered.

Responsibilities

Accurately prepare, document, process, distribute and reconcile semi-monthly US multi-state salaried and hourly payroll, and monthly salaried international payroll
Manage end-to-end payroll process using Ulti-pro UKG and Blue Marble systems
Maintain up-to-date knowledge of jurisdictional legislation affecting payroll
Understand and follow applicable provisions
Process deductions relating to federal, state, and local taxes, 401k contributions, garnishments, health, etc.
Open and establish new state/local and country entities for new payrolls as required
Enter new hire information into the onboarding process for payroll system, benefits, and 401k
Ensure accurate and timely payroll processing, maintaining compliance with payroll laws, tax regulations
Adhere to tight deadlines
Respond to and resolve any inquiries regarding paychecks or payroll reporting
Follow all processing procedures, adhere to policies, and maintain confidentiality
Ensure payroll issues are escalated and resolved promptly
Other duties as required