Payroll Administrator

OHM Advisors•Livonia, MI

About The Position

Come work for OHM Advisors, the Community Advancement firm. With the singular mission of Advancing Communities , our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying, and construction engineering. We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward— advancing the whole community today and well into the future. What You will Contribute to OHM Advisors Reporting to the Payroll Manager, the Payroll Administrator is responsible for accurately preparing and processing bi-weekly payroll for all employees while ensuring compliance with federal, state, and local regulations. This position maintains payroll records, supports audits, and partners with HR and Accounting to ensure accurate financial reporting and employee data integrity. The ideal candidate is detail-oriented, analytical, and proactive in improving payroll accuracy and efficiency.

Requirements

Bachelor’s degree in Accounting, Finance, or Business Administration (preferred).
1–3 years of payroll or accounting experience, preferably in a multi-department company
Experience with payroll systems such as ADP, Paycor, UKG, Paylocity, or Workday.
Proficient in Microsoft Office, particularly Excel (formulas, pivot tables, and VLOOKUPs).
Strong understanding of payroll compliance, FLSA, and related tax and benefits laws.
Exceptional attention to detail, organizational skills, and ability to meet deadlines in a fast-paced environment.
Strong problem-solving and analytical skills, with the ability to identify and resolve payroll discrepancies quickly.
Proven ability to maintain confidentiality, manage sensitive data responsibly, and uphold employee trust.
Effective communication and collaboration skills, working across HR, Finance, and department managers.
Payroll Processing & Compliance
Time and Attendance Management
Tax & Benefits Deduction Administration
Payroll System Proficiency (UKG, Paylocity, etc.)
Excel & Financial Reporting
Data Accuracy & Confidentiality
Audit & Reconciliation Support

Responsibilities

Prepare and process bi-weekly payroll for all company employees (hourly and salaried) with accuracy and timeliness.
Maintain and reconcile payroll records, reports, and system data in compliance with federal and state retention laws.
Ensure proper documentation for new hires, terminations, and employee status changes.
Review and monitor federal, state, and local payroll-related taxes, ensuring timely and accurate filings.
Process expense reimbursements, wage garnishments, and other deductions in accordance with legal and company policies.
Serve as the point of contact for managers and staff regarding timekeeping, attendance, and payroll inquiries.
Oversee timesheet validation and approval to ensure accurate data entry before payroll runs.
Ensure accurate processing of deductions for benefits, 401(k), HSA, and other employee programs.
Collaborate with external CPAs and auditors to support financial reporting, payroll audits, and workers’ compensation reviews.
Maintain strict confidentiality of all payroll and employee information, adhering to data privacy and security standards.
Partner with HR and Accounting to reconcile payroll with the general ledger and support month-end and year-end closing.
Assist with year-end processing, including W-2 distribution and tax filings.
Perform additional payroll-related duties as assigned by the Payroll Manager.