Payroll Administrator

Reno-Tahoe Airport Authority•Reno, NV

3d•Onsite

About The Position

The Reno-Tahoe Airport Authority is seeking a Payroll Administrator to join our diverse group of Accounting and Payroll professionals. As part of our award-winning Finance team, the Payroll Administrator must value accuracy above all else. Under general supervision, this role performs a variety of advanced technical accounting support duties involved in the processing of the Reno-Tahoe Airport Authority’s (RTAA) payroll to ensure timely and accurate payment of employees on a biweekly basis; and performs other related duties as assigned. If you are the right candidate for this role, you are meticulous and have an uncanny ability to read and correctly interpret complex contracts to determine the rules for paying those who are covered on one of 4 (four) different collective bargaining agreements. You are comfortable navigating a complex payroll system (Tyler/Munis) and making sure you’ve got it right before you hit enter. You are patient and willing to teach employees and managers about the correct way to enter time or to understand how complex rules are applied in various circumstances. You appreciate a challenge, are eager to learn new things, and have a deep desire to make a substantial contribution to your workplace. You are also willing and able to communicate clearly and effectively with both internal and external customers, and you look forward to employing equal measures of customer service and attention to detail. A fully completed official online RTAA Employment Application must be received by May 3rd, 2026. Qualified individuals are encouraged to apply immediately. Recruitment will close without notice when enough applications are received, or a hiring decision has been made. The Payroll Administrator classification exists to perform highly responsible payroll and related general ledger accounting processing, reconciliation, verification, administration, and reporting duties. Incumbents are expected to perform these functions in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices.

Requirements

High School diploma or equivalent certificate. An equivalent combination of experience and training may be considered.
Three (3) years of progressively responsible experience in payroll processing.
Five (5) years minimum years in accounting.
Knowledge of advanced methods, practices, documents, and terminology used in payroll, finance, and accounting recordkeeping.
Knowledge of payroll laws, regulations, Collective Bargaining Agreements and MOU provisions applicable to timekeeping, payroll preparation and pay reporting.
Knowledge of automated financial management systems and computerized accounting/payroll software programs.
Knowledge of general ledger accounting related to payroll and invoice processing. Experience in reconciling payroll accounts to the general ledger.
Ability to search for, select, and compile/summarize data and information.
Ability to maintain confidentiality of personnel documents and records.
Ability to accurately maintain financial and statistical records such as payroll records, budget, payables, receivables, journals, ledgers, financial documents, statements, reports, and analyses.
Ability to perform mathematical computations and comparisons of data; tabulate, record, and balance transactions.
Ability to deal tactfully and courteously with the public and other staff when explaining the functions and policies, respond to questions from the public and RTAA personnel regarding policies and procedures.
Ability to communicate effectively, both in writing and verbally.
Possession of a valid Nevada Driver's License; ability to obtain and maintain eligibility to hold a Security Identification Display Area (SIDA) badge.

Responsibilities

Verify, audit, edit, and initiate processing of bi-weekly payroll; review employees’ timecards; identify and work with appropriate departments’ leadership to resolve time reporting discrepancies and process the appropriate changes.
Generate, review, and reconcile payroll reports to ensure accuracy and completeness of payroll, earning statements, and deductions; identify and resolve discrepancies; generate payroll checks; transmit direct deposit files; verify that each employee receives payroll check or earnings statement each pay period.
Establish and maintain payroll records; keep abreast of changes in bargaining agreements, Federal and State laws, rules, and regulations; update and maintain payroll codes, retirement rates and Federal and State tax changes; enter employee salary, deduction, and tax information in the payroll system; process wage garnishments; review, audit, and correct records as necessary.
Ensure that RTAA meets legal requirements regarding payroll taxes and garnishments; provide all necessary information and payments to IRS, State tax authorities and other regulatory bodies.
Compile information, develop, complete, analyze, review, reconcile, and file quarterly and annual payroll tax and other required reports for Federal and State government agencies, including generating, reviewing, and distributing W2s and corresponding reports within mandated timeframes.
Maintain records and process deductions and payments for post-employment benefit programs including PERS, PEHP, and deferred compensation plans; audit and correct records as needed; provide timely and accurate reports to the State.
Audit, balance, and/or reconcile general ledger payroll accounts, some of which may be highly complex; identify and resolve issues.
Develop, review, update and/or distribute specialized reports and spreadsheets; review and audit reports, identify discrepancies, notify supervisor and other appropriate stakeholders, ensure that issues are resolved.
Interpret current payroll policies and procedures to employees; answer employees’ technical questions; research and handle daily inquiries from employees on a wide array of technical matters related to payroll.

Benefits

The RTAA offers a competitive wage and benefit package and provides a high-quality work-life balance.
Employee benefits include employer paid contributions to the Nevada PERS retirement program; 100% employer paid health insurance for the employee (effective first day of the month after your hire date); paid vacation and sick leave; 14-paid holidays per year; and tuition reimbursement - just to name a few!

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