Payroll Administrator

Ascend Rehab Services Inc•Union City, CA

16d

About The Position

Processes and prepares semi-monthly company payroll and commission checks, as well as payroll-related reporting such as benefits, garnishment, and employee verifications, and other payroll information requests.

Requirements

Bachelor's degree, preferably in an accounting or finance-related field
Possesses a minimum of three to five years of experience in payroll processing
Has excellent verbal and written communication skills
Able to work with salary and other confidential employee information in an appropriate manner
Demonstrates commitment to excellence and high standards
Possesses excellent customer service skills
Possesses strong organizational, problem-solving, and analytical skills; able to multitask and manage competing demands and priorities
Able to work independently and as a member of the team
Provides attention to detail
Able to deal effectively with a diversity of individuals at all organizational levels
Possesses good judgment with the ability to make timely and sound decisions
Demonstrates ability to plan, organize, and execute projects and special assignments
Has versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Proficient in QuickBooks, Payroll - ADP WorkforceNow, payroll reconciliation, MS Office (Word, Excel, PowerPoint, Outlook)
Must be able to speak, read, write, and understand the primary language(s) used in the workplace

Nice To Haves

Bilingual skills are a plus

Responsibilities

Complies with the regulatory standards, policies, and procedures of payroll processing
Maintains a current working knowledge and awareness of the payroll processing system and changes related to wage and tax laws
Interfaces with HR regarding new hires and employee benefit deductions
Assists in processing bi-monthly payroll
Creates/runs/edits internal management reports using Excel and QuickBooks
Sends and communicates payroll-related reports to appropriate parties
Ensures proper employee contribution deductions are in place for medical, dental insurance, 401k etc.
Verifies time card completion, ensuring all approval signatures are in place, and provides resolution for any discrepancies
Enters time and attendance information into the payroll system
Reviews hours entered into the payroll system for discrepancies/errors
Processes employee garnishments (wage garnishments, child support, and levies)
Ensures that final paychecks are disbursed and all payroll procedures are followed in accordance with relevant federal and state laws
Responds to and researches any issues regarding payroll
Files any payroll information with great detail and organization
Assists with any audits from internal and external auditors and accountants
Processes staff termination/resignation payroll documentation; processes final checks
Provides excellent service to employees as a first point of contact for payroll issues/questions
Maintains the integrity and confidentiality of the payroll system