Payroll Administrator

Quanta Services•Birmingham, AL

1d•Onsite

About The Position

The Payroll Administrator is responsible for timely and accurate payroll processing for employees throughout the U.S. The Payroll Administrator follows policies and procedures to ensure the integrity of payroll operations and works closely with staff to respond to all payroll needs. This position ensures compliance with applicable federal, state, and local payroll regulations, tax filing deadlines, and customer support requirements.

Requirements

Associate degree in Accounting, Finance, Human Resources, or related field
5+ years of experience processing multi-state payroll with effective knowledge of tax laws relevant to payrol or equivalent combination of education and experience.
Experience with payroll systems such as JD Edwards, Kronos, or similar platforms.
Bachelor’s degree in accounting, human resources, or related field
3+ years of experience processing multi-state payroll with effective knowledge of tax laws relevant to payroll

Responsibilities

Ensure compliance with internal standards, policies, and procedures
Prepare and process weekly, multi-state payrolls, ensuring accuracy in importing timecards, batching payroll, and performing final payroll analysis
Ensure accuracy in reporting and timely distribution of employee paychecks.
Serve as a point of contact for employees regarding payroll inquiries
Verify employment setup in Kronos timekeeping system
Perform audits and reconcile payroll registers prior to transmission; and validate payroll reports
Process and submit for payment garnishment and withholding calculations and ensure state compliance
Conduct tax analysis to ensure proper withholding and compliance with federal, state, and local tax requirements, including quarterly tax filings and year-end reporting (W-2s).
Evaluate the accuracy of timesheets submitted by each company/department every week and contact supervisors or individual employees when there is a discrepancy
Process participants at various stages of weekly payroll cycle with emphasis on proper segregation of duties, key reports, control compliance, and continuous process improvement
Collaborate with the benefits team to ensure accurate deductions for PTO, medical benefits, and employee withholding
QA/QC of payroll time submissions and batch processing including charge codes, hours worked, verification of proper reviews, control totals, scanning analytics, exception monitoring and account reconciliation
Review timecards, compute wages, reconcile wages, overtime, and other types of pay with accuracy and compliance with local, state, and federal payroll regulations
Maintain compliance with SOX standards and other internal controls by ensuring the integrity of payroll data and adhere Maintain the highest standards of accuracy, precision, discretion, and confidentiality nce to internal policies.
Track PTO accruals in timekeeping system
Identify efficiency improvements and assist in the implementation of new payroll procedures or system upgrades, collaborating with IT and HR teams for testing and validation.
Performs work under minimal supervision.
Handles complex issues and problems and refers only the most complex issues to higher-level staff.
Perform special projects and complete other duties as assigned or requested by VP, Controller
Maintain professional integrity and confidentiality when dealing with protecting sensitive personal information. Failure to do so will result in disciplinary action, including termination.